Admissions Coordinator (two positions)

Position Details

Position Information

Position Title Admissions Coordinator (two positions) Classification Title Administrator Position Number B150PD Grade Level P1 Starting Wage/Salary $57,011-$63,000 plus exceptional benefits Close Date 09/13/2026 Open Until Filled No Open Until Filled Notes Position Type/Employee Class Administrative Faculty Status Not applicable FTE 1.0 Contract Months 12.0 Overtime Eligible Exempt Location Bend Hybrid Remote Work Eligible? No Exceptional COCC Benefits Summary

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Primary Purpose

The Admissions Coordinator position coordinates College admissions and recruiting services and represents the College by traveling to and participating in recruiting events both on and off campus.

Essential Duties and Responsibilities

Recruitment Operations - Off Campus

• As directed, coordinate all high school outreach and recruiting initiatives:

• Visit in-district high schools on a regular schedule promoting the College to students and developing working relationships with high school counseling and future center staff;

• Assist students through the enrollment process (e.g. account activation, application, scholarships)

• Participate in area high schools career days, special workshops for student clubs and associations, and related events.

• Other recruiting events not listed above but in line with the College's recruitment and marketing plan.

• Register, coordinate and participate in national, regional, and state college fairs in-district, out-of-district\border state, and out-of-state, as assigned. As directed, visit out of area high schools, both in and out of the state; approximately six to eight weeks per year.

• Serve as an active member of the Pacific Northwest Association of College Admissions Counselors, a professional association providing networking opportunities for high school and college counselors.

• Attend appropriate professional association conferences (e.g., OrACRAO, PACRAO), engage in organizational leadership activities and other select events to build partnerships and connections with specific organizations affiliated with COCC academic programs.

Recruitment Operations - On Campus

• Coordinate on-campus and off-campus recruiting related events including, but not limited to:
• Preview Day (high school visit day);
• VIP luncheon for local high school counselors and administrators;
• Parent focused college information sessions;
• College planning workshops for high school students;
• Deliver Getting Started sessions; question and answer sessions;
• Campus tours (small and large groups), educate about the enrollment process;
• Coordinate or participate in other campus events as directed.
• Participate in COCC financial aid activities and events both on and off campus
• Other recruiting events not listed above but in line with the College's recruitment and marketing plan.

Communication and Marketing

• Coordinate data-entry and analysis of student recruits in COCC's Customer Relationship Management System (CRM).
• Maintain social media presence for recruitment and retention efforts.

Coordination/Collaboration Activities

• Coordinate on-campus and off-campus recruiting events and programs with OSU-Cascades, as appropriate.
• Coordinate and oversee the COCC Student Ambassador program. Includes hiring and training student volunteers to help with phone-a-thons, recruiting events, campus tours, professional development workshops.
• Serve as a campus lead for COCC's Bobcat Orientation, a new student orientation program.
• Participate on the Admissions and Records team to support the College's mission, vision, values and goals and a shared vision of excellence in student services. Participate in continuous improvement by inviting and providing honest and timely feedback. Adjust workflow and tasks in order to support the overall needs of the team.
• Assist with planning commencement services, quarterly Bobcat Advising and Registration. Participate in COCC Career and Technical Education events as developed and assigned.
• Maintain working relationships with other local teen programs (e.g., J Bar J, Oregon Youth Challenge, Boys and Girls Club, Heart of Oregon, etc.)
• Support the success of students with access challenges by coordinating services and programs in accessible alternative formats where possible and appropriate.
• Serve on college committees and task forces as assigned.

Department Specific Knowledge, Skills, and Abilities

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.

• Ability to effectively communicate with respect and support diversity of prospective students, high school counselors, parents and other parties connected to this position.
• Skills in public speaking, with the ability to present to both small (5 - 10) and large audiences (100+).
• Ability and skills to competently advise and/or serve students from a variety of background. respecting cultural and socio-economic differences.
• Must have analytical and organizational skills.
• Must have customer service and problem-solving skills.
• Ability to work independently.
• Have the flexibility to travel for up to two or three weeks at a time, as needed for statewide high school visits, college fairs and other recruiting activities, as well as participate in evening and/or weekend activities.
• Have reliable transportation and be able to drive in potentially adverse conditions on a regular basis. Must be able to drive a vehicle in rural and metropolitan areas in various weather conditions. Position requires frequent auto travel outside of Bend and between district communities. Scheduled evening and weekend hours are necessary.
• Ability to represent the college in a professional, well-spoken knowledgeable manner.
• Ability to move boxes or cases of College materials (up to approximately 50 lbs.) for display and distribution at on- and off-campus locations.
• Have good general design skills, as needed to set up recruiting booths for high school visits and college fairs.
• Ability to work cooperatively with and contribute to a diverse workplace through ideas or experience.
• Ability to effectively utilize common Microsoft applications (Word, PowerPoint, Excel) as well as the ability to learn and effectively utilize a student information system (Banner) and reporting software (e.g., Argos).
• Ability to maintain confidentiality of student records and adhere to federal student privacy requirements.
• Ability to maintain a working knowledge of the Family Educational Rights and Privacy Act (FERPA) of 1974, as well as COCC's student privacy policy, as needed to explain this regulation to staff/faculty, students and parents
• Must be able to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter; fluency in Spanish is preferred.

Ergonomic Requirements

Regular office hours are generally Monday through Friday from 8:00 AM to 5:00 PM. Additional hours or schedule changes may be required based on work requirements and nature of the position's responsibilities. Work is typically performed in an office setting, mostly sitting with frequent computer use. The employee is regularly required use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms and requires near visual acuity to write, read written materials and computer screens, and sufficient hearing and speech ability for ordinary telephonic conversations. Physical movements involve guiding, feeding materials into proper position. Lifting objects vary daily, ranging up to 25lbs. Individual is required to be able to perform the essential functions with or without reasonable accommodation.

Minimum Requirements

Education

• Bachelor's degree.

Experience

• Two years' experience working in a higher education, public school setting or an equivalent field, such as social service, community outreach, or related areas.

Other

• Valid Oregon Driver's license, and the ability to meet the College requirements to drive campus vehicles; or the ability to obtain within 30-days of employment.

Equivalency Statement

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.

Preferred Qualifications

Education

• Bachelor's Degree.

Experience

• Database or reporting software experience.
• Event planning, marketing, and/or presentation experience.

EEO Statement

The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.

This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.

In support of COCC's EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • What is your highest level of education?

• No High School Diploma or GED

• High School Diploma or GED

• Professional Certification or License (not a degree)

• Associates Degree

• Bachelors Degree in Progress

• Bachelors Degree

• Masters Degree In Progress

• Masters Degree

• Ph.D. in Progress

• Ph.D.

• J.D.

• M.D.

• Other Doctorate Level Degree

• • Please describe how you meet the minimum requirement of two years' experience working in a higher education, public school setting or an equivalent field, such as social service, community outreach, or related areas.

(Open Ended Question)

• • We recognize the value of skills, knowledge, and experience gained outside of formal education and paid employment. Applicants who do not meet minimum education and/or experience requirements but possess other qualifications or experience they feel are equivalent are encouraged to apply. Check the applicable box(es) below and explain in the next question why your education/experience should be considered equivalent. All applications are reviewed by a member of our Human Resources team. You will not be automatically eliminated by our recruitment software based on the box or boxes you check, as we are committed to a fair and thorough evaluation process.

• I meet all minimum requirements (education and experience) listed for this position.

• I do not meet the minimum education degree requirement(s).

• My degree is not in the required stated area(s).

• I have less than the minimum years' experience in the area(s) required.

• • As a follow up to the previous question, explain how your education/experience should be considered equivalent to the minimum requirements. If you feel you meet all the stated minimum requirements, please put N/A. All applications are reviewed by a member of our Human Resources team. You will not be automatically eliminated by our recruitment software based on your response, as we are committed to a fair and thorough evaluation process.

(Open Ended Question)

• In support of COCC's commitment to diversity, equity, and inclusion, bilingual fluency in English and another language is considered a plus: Please list any languages other than English in which you are fluent (read and write)

(Open Ended Question)

• • COCC employees must work and reside in the state of Oregon at the time their work is being performed. Are you, or will you be residing in the state of Oregon by the start date of this position?

• Yes

• No

• • Are you a U.S. military veteran? COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans' preference in this recruitment process, you must upload your DD214 and 215 (215 if applicable) or certification that you expect to be honorably discharged from the military within 120 days of certifying veteran status as supporting documentation. You will have the opportunity to upload the document(s) in the next step of this application process.

• Yes, I am a veteran

• No, I am not a veteran

• If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 and DD215 (if applicable) form(s) as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.

(Open Ended Question)

• • The College CANNOT provide support or sponsorship of any type for visa applications and related paperwork for employment purposes. To be considered, applicants must already be authorized to begin work in the United States, be able to arrive in the country, and maintain work eligibility without the College's sponsorship or support. Are you currently, or will you be, authorized to begin work in the United States, able to arrive, and able to maintain work eligibility without the College's sponsorship or support by the position's start date?

• Yes, I am already or will be authorized to begin work in the United States, able to arrive, and able to maintain work eligibility without the College's sponsorship or support by the position's start date.

• No.

• • Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC's criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College

• Yes, I will provide my consent when requested

• No, I will not provide my consent when requested

Required Documents

Required Documents

• Resume/Vitae
• Cover Letter
• College Transcript 1 (unofficial)

Optional Documents

• College Transcript 2 (unofficial)
• College Transcript 3 (unofficial)
• US Military DD 214