Admissions Processor

Position Description & Details

Do you enjoy helping students take the next step toward their future while keeping details organized and processes running smoothly? Join Bismarck State Colleges Admissions team as an Admissions Processor and play an important role in creating a welcoming, efficient, and student-focused admissions experience.

In this role, you'll support prospective students, families, and campus partners by processing admissions applications, maintaining accurate student records, and assisting with day-to-day admissions operations. The ideal candidate is detail-oriented, customer-focused, collaborative, and committed to confidentiality and data integrity.

Key Responsibilities

• Provide direct assistance to students, parents, staff, and the public regarding admissions and enrollment processes.
• Process admissions application materials, maintain student files, perform data entry, and scan documentation.
• Review admissions files to ensure required documents are complete and accurately submitted.
• Analyze applications to help identify potential ghost or fraudulent student activity and flag concerns for further review.
• Support institutional compliance, data integrity, and protection of college resources.
• Monitor application software and payment systems to ensure timely processing of applications.
• Communicate applicant status updates and admissions information to students and campus partners.
• Run PeopleSoft processes and queries for reporting purposes.
• Compose routine correspondence, memoranda, and reports.
• Collaborate with departments across campus to support updates and improvements to student file processes.
• Serve as backup support for phones, online application assistance, and front-end admissions procedures.
• Maintain confidentiality of student records in accordance with the Family Educational Rights and Privacy Act (FERPA).
• Participate in departmental and campus meetings and contribute ideas that improve processes and student service.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS

• Appropriate associate degree or two years of directly related work experience in a customer service position.
• Strong organizational skills, attention to detail and accuracy, and the ability to work under pressure and meet deadlines.
• Ability to multi-task and independently manage many different activities.
• Excellent interpersonal skills and demonstrated ability to communicate tactfully and with emphasis on good customer service.
• Effective problem-solving and conflict resolution skills.
• Proficient in computer software programs (i.e., Microsoft Word, Excel, email & electronic calendar, and internet) and
• excellent keyboarding skills.
• Disciplined and able to maintain confidentiality.

PREFERRED QUALIFICATIONS

• Appropriate associate degree.
• Three years of experience in a comparable position in higher education.
• Experience with PeopleSoft or other student administration software and scanning.

BENEFITS

Starting salary $36,919-$46,149 based on experience and education; Nonexempt

100% employer-paid family health insurance, life insurance, retirement, employee tuition waiver, spouse/dependent tuition discount. For more information regarding employee benefits, visit: https://bismarckstate.edu/employment/Faculty-and-Staff/Benefits/

To view a total rewards calculator, visit: https://www.omb.nd.gov/team-nd-careers/total-rewards-calculator

Thinking about relocating to the Bismarck area? To find more information and resources, visit: https://www.commerce.nd.gov/workforce/relocation-resources

APPLICATION MATERIALS REQUIRED

If you're passionate about helping students succeed from day one and enjoy work that blends customer service with behind-the-scenes coordination, we'd love to hear from you! To be considered by the search committee thoroughly complete the application and upload the following:

• Cover letter
• Resume
• References

BISMARCK STATE COLLEGE INFORMATION

OVERVIEW: Bismarck State College is dedicated to student success. This on-campus position is student-centered to provide high-quality campus services and hands-on learning experiences.

MISSION: As North Dakota's Polytechnic Institution, Bismarck State College focuses on student success through the delivery of affordable, flexible, high-quality, experiential learning enhanced by public-private partnerships.

VISION: Bismarck State College will be a leader in polytechnic education improving lives and building sustainable communities.

REPORTING RELATIONSHIP: Is directly accountable and responsible to the Admissions Coordinator.

ADDITIONAL INFORMATION

Applicants must be legally authorized to work in the United States. Bismarck State College does not provide sponsorships. BSC is an E-Verify Employer.

For more information or accommodation requests, contact the Human Resources Department at 701-224-5531 or bsc.humanresources@bismarckstate.edu

This position requires a criminal history record check.

Equal Opportunity Employer

TTY Number: ND Relay Service: 1-800-366-6888 (text); 1-800-366-6889 (voice). For full North Dakota Relay Services, go to: https://www.relaynorthdakota.com/.

Veterans claiming preference must submit all proof of eligibility including a copy of NGB 22 from the National Guard or Reserve (with a unit located in ND) or certification from the applicants unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled status, proof of eligibility includes a DD-214 and a current letter of disability.