Admissions Specialist

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

• Social Security Number
• Date of Birth
• Age
• Citizenship Status
• Gender
• Ethnicity/Race
• Marital Status
• Applicant Photos
  

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Admissions and Records

General Statement of Job

The Admissions Specialist provides support with admissions, registration and graduation, including the management of student records and documents, and admissions evaluations.

Specific Duties and Responsibilities

Essential Functions:

• Provides a positive, friendly and knowledgeable impression of the College.
• Interprets registration, admission and program policies to faculty, staff, and students.
• Evaluates transcripts of courses with school entrance or degree requirements and inputs final evaluations into the college student database system with oversight of the Transcript/Graduation Analyst.
• Studies course prerequisites, degree evaluations, and accreditation of schools, and computes grade point averages to establish students' qualifications for admission, transfer, or graduation.
• Explains all admissions evaluations to students.
• Provides accurate information, support and assistance to prospective, new, current and transfer students during the enrollment process.
• Verifies completion of graduation requirements.
• Provides Student Information System training.
• Provides recommendations to the Director of Student Records and Registrar for improvement of processes within the office.
• Coordinates activities and events pertaining to Enrollment Services.
• Collaborates with departments to streamline processes.
• Assists faculty members with online rosters and grade submissions.
• Provides support to students regarding issues related to schedule changes, changes of major, reinstatements, and special registration requests.
• Provides support to students through the enrollment process.
• Assist students to ensure they are on track to graduate.
• Assists with campus events and productions.
• Assists other departments during peak registration periods.
• Coordinates data entry and record management.
• Serves as Campus Security Authority.
• Performs other duties as assigned.

Required Education and Experience

• Bachelor's Degree required.
• At least two (2) years of experience in student services required.
• Experience with Ellucian Banner systems and electronic document imaging systems, and/or Workday, preferred.
• Community college experience, preferred.

Required Knowledge, Skills and Abilities

• Excellent oral, written, and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Maintains familiarity with the College's programs, policies, procedures and academic standards, as well as state and federal regulations pertaining to admission standards.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Ability to work independently as well as a team player within department and with others.
• Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of relia