Admissions Visit Coordinator
Location
St. Davids
Job Type
Full-Time
Job Number
1106
Department
Undergraduate Admissions
Opening Date
06/08/2026
Join our vibrant community of dedicated faculty and staff who work to create a transformative educational experience rooted in faith, reason, and justice.
Eastern University is a nationally-recognized Christian university enrolling approximately 9,000 students in a wide array of undergraduate, graduate, professional, and seminary programs. The university's main campus is located in St. Davids, PA, with many programs also offered online. Eastern's core values of Faith, Reason, and Justice are woven into all of its educational offerings. Through dynamic programs, a vibrant campus community, and meaningful service learning opportunities, Eastern University is committed to providing students with transformative, accessible, and affordable education.
Position Description
The Admissions Visits Coordinator is responsible for assisting with individual and group campus visits. Reporting to the Associate Director of Undergraduate Admissions, this individual will join an enthusiastic and vibrant Undergraduate Admissions Team at a growing Christian university. This role is responsible for ensuring that students and their families have positive, welcoming, and well rounded experiences during their campus visit. This position will require working occasional nights and weekends.
Position Responsibilities
? Responsible for planning and coordinating campus visits for prospective students and their families.
? Manage the Visitation Center, welcoming all visitors with the highest level of customer service, and continuously seek ways to meaningfully improve the experience for campus guests
? Create comprehensive visitation schedule, and oversee logistics for daily group and individual visits
? Work collaboratively with counselors, coaches, and professors to personalize visitations
? Maintain and update Customer Relationship Management (CRM) system for visit scheduling, tracking, and trends
? Collaborate with communications team to market student visit opportunities and ensure communication items are accurate
? Prepare reports surrounding efficacy of campus visitation, and analyze data to support decision making
? Ensure campus and Visitation Center are prepared for visits, including restocking inventory, certifying cleanliness, and placing proper signage
? Communicate effectively with prospective students and admissions counselors, including confirmations, cancellations, and rescheduling
? Maintain Admission and Visit calendar to reflect accurate visit availability and adequate coverage for student visits
? Assist with supervision of 10-20 student ambassadors responsible for providing campus tours and administrative duties in-office
? Correspond with high schools, and mail promotional items
? Communicate with departments such as Facilities and Conferences to address issues on campus that may be unsightly or unsafe for visitors
? Ensure visit and conference rooms are cleaned and prepared prior to each visit ? Work with Associate Director to confirm visitation webpage is up to date with language and dates
? Answer phone calls and respond to emails for the Visitation Center
? Assist in facilitating the successful programming and coordination of all open house and special events for Undergraduate Admissions
? Support and fill-in for Admissions Events Manager & Operations Specialist as needed
? Other duties assigned as needed to related to Events and Visitations
? Embodies values of caring and compassion, justice and integrity, competence and affirmation. Seeks to treat each member of the campus community with fairness, dignity and respect seeking a spirit of unity and harmony as we join together to achieve our common mission.
Qualifications
Demonstrate commitment to the student-focused and value-centered characteristics of the university as articulated in the EU Mission, Vision and Core Commitments
Bachelor's Degree required
Event planning experience preferred
Strong customer service skills
Ability to analyze data to make informed and creative decisions based on empirical information
Proven ability to effectively communicate in both writing and verbally
Flexible, team-oriented, collaborative, positive work ethic and attitude
Possess a valid Driver's License and suitable driving record.
Competence in desktop software, spreadsheet and database management
Ability to prioritize and multitask
Experience successfully leading and managing a high performing team
Competence in desktop software, spreadsheet and database management
Experience excelling in a high volume, customer service-oriented environment preferred
Demonstrated commitment to diversity
About Eastern University
Eastern University is a Christian university of the arts and sciences that integrates faith, reason and justice for students in its undergraduate, graduate, seminary, urban, professional and international programs. Applicants should have a Christian commitment compatible with its mission and be willing to support the mission and vision of the university. The university complies with federal and state guidelines of nondiscrimination in employment; members of protected classes encouraged to apply.
Background Checks
Standard University employees are required to complete the background clearance process. Employment is contingent upon the successful results of an employment background screening. The employment background screening may include but is not limited to your consumer credit history (for positions that work with the university finances or alumni funds only), verification of education and professional credentials, criminal history, driving history, residency, immigration status, performance, references, and other qualities pertinent to your qualifications for the following position.
Youth Clearances are required for positions with direct contact with children and essential personnel positions. Employees working with or around minor age children are required to complete the youth clearance process which includes the following four child protection clearances:
1) Affidavit;
2) FBI Criminal Record Check;
3) Pennsylvania Department of Human Services Child Abuse History Clearance and;
4) Pennsylvania State Police Criminal Record Check.
In accordance with state laws, Act 73 of 2007, Act 153 of 2014, Act 168 (relating to the Child Protective Services Law), school employees of Eastern University who will have "direct contact with children" must complete the background check process prior to employment. Results must be submitted within ten days of receipt.
Description Disclaimer
This description is intended to describe the general level and nature of work performed by the person/people assigned to this position. It is not to be construed as an exhaustive list of duties and responsibilities of the person/people so assigned.
For all positions: Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Statement of Non-Discrimination
Eastern University is committed to the principles of equal opportunity as defined under federal and state law, and does not discriminate unlawfully on the basis of race, gender, sexual orientation, color, creed, disability, national/ethnic origin, age, disabled veteran/Vietnam-era, Genetic Information and Nondiscrimination Act (GINA), or veteran status in its admission policy, program, or activities, educational policies, scholarship and loan programs, athletic and other University-administered programs, or employment practices and programs.
We offer a complete benefits package to full-time faculty and staff including healthcare coverage, retirement plan contributions, flexible spending and health savings accounts, life insurance, long-term and short-term disability, tuition remission and tuition exchange participation as well as an extensive holiday, summer hours and paid time off leave schedule.
Part-time Regular staff who are scheduled 30-36 hours per week over the course of a year, receive a full benefit package based on their part-time scheduled hours. Healthcare coverage is based on the ACA medical coverage guidelines. Affiliate faculty receive a benefit package as outlined with their covenant. Adjunct faculty may be eligible for medical coverage under the ACA after an annual one year lookback review.
Part-time staff who are scheduled to work less than 30 hours per week schedule are eligible for employer contribution towards the retirement plan after one year of employment. Eligibility rules apply. Adjunct faculty may make employee deferral contributions towards the retirement plan.
Part-Time Graduate Assistant Coaches are eligible for participation in the Tuition Remission Coaches Program.
Temporary, Contractors and Seasonal Employees: Individuals in this status are scheduled on an as-needed-basis and are not eligible for participation in the University's benefits programs.
Detailed information regarding our benefits program and eligibility is provided once hired or you can contact Human Resources with any questions.
Employer Eastern University
Address 1300 Eagle Road
St. Davids, Pennsylvania, 19087
Phone 610-341-5986
Website http://www.eastern.edu