Position Summary

We are seeking an experienced ADP Workforce Now Implementation Specialist to lead the configuration, deployment, and integration of ADP Workforce Now for a U.S.-based nonprofit organization. This engagement requires a detail-oriented professional who can manage the complexities of a hybrid workforce — combining domestic payroll employees with international non-paid staff — and ensure a seamless, bidirectional data integration between ADP Workforce Now and Sage Intacct.

Organization Overview

The organization is a nonprofit with a global footprint, currently comprising approximately 165 employees:

• 75 U.S.-based employees processed through ADP payroll.
• Approximately 90 international employees onboarded as non-paid employees within ADP, ensuring the platform serves as the organization's single system of record for all personnel.
• All employees are exempt-status; the organization does not employ hourly staff.
• The Time & Attendance module will be utilized primarily for time-off request management rather than time-tracking.

Key Responsibilities

System Implementation & Configuration

• Lead end-to-end implementation of ADP Workforce Now, including system setup, module configuration, and workflow design.
• Configure ADP to accommodate both U.S. payroll employees and international non-paid employee records, maintaining data integrity across both populations.
• Establish ADP Workforce Now as the authoritative system of record (source of truth) for all employee data organization-wide.
• Configure the Time & Attendance module to support time-off request workflows appropriate for an all-exempt workforce.

Sage Intacct Integration

• Design and implement a reliable, accurate data feed between ADP Workforce Now and Sage Intacct to support financial reporting and general ledger requirements.
• Collaborate with the finance team to map employee and payroll data fields between platforms, ensuring alignment with the organization's chart of accounts and reporting structure.
• Conduct thorough testing of the integration, validate data accuracy, and resolve discrepancies prior to go-live.
• Document integration specifications, data mapping, and ongoing maintenance procedures.

Project Management & Stakeholder Collaboration

• Develop and manage an implementation project plan with clearly defined milestones, deliverables, and timelines.
• Serve as the primary point of contact for ADP and liaise with internal HR, Finance, and IT stakeholders throughout the implementation process.
• Facilitate training sessions for HR and administrative staff on ADP platform functionality.
• Proactively identify and escalate risks, issues, and dependencies that could impact project delivery.

Qualifications

• Demonstrated experience implementing ADP Workforce Now, with specific expertise in multi-population and multi-jurisdictional configurations.
• Proven experience integrating ADP Workforce Now with Sage Intacct or comparable ERP/financial management systems.
• Strong understanding of payroll processing, HRIS data architecture, and HR compliance requirements.
• Familiarity with nonprofit organizational structures and associated reporting needs.
• Exceptional attention to detail and a methodical approach to data validation and quality assurance.
• Strong communication and project management skills, with the ability to translate technical requirements for non-technical stakeholders.

Preferred

• Experience supporting global or internationally distributed organizations with mixed payroll and non-payroll employee populations.
• Prior implementation work within a nonprofit or mission-driven environment.
• ADP Workforce Now certification or equivalent professional credential.