Adult Education Academic Assistant

Job Title: Adult Education Academic Assistant
Department: Adult Education
Reports To: Adult Education Program Director
Status: Non-Exempt

Position Summary

The Academic Assistant is responsible for supporting instructional activities for Jones College’s Adult Education department. The role involves assisting instructors, preparing materials, and helping with student intake, assessments, and progress tracking. 

Essential Duties and Responsibilities

The following duties are representative of the position and are not intended to be exhaustive. The following examples are intended only as illustrations of the various tasks performed by the incumbent in this position.

• Follows the directions of the instructor or program director and works as an effective member of the instructional team to ensure the success of all students.

• Carries out the preparation of instructional materials under the direction of the instructors.

• Monitors and observes student behaviors and shares observations with the instructor.

• Assists instructors in providing individual support for students and in checking for understanding of instructional materials.

• Organizes, uses, and maintains supplies, materials, and equipment.

• Assists in providing non-instructional support for students.

• Understands community resources and discusses possible referrals with the instructor.

• Assists with intake, orientation, and assessment of students. 

• Assists instructors in implementing, recording, and monitoring Student Success Plan.

• Assists instructors in administering, scoring, and evaluating diagnostic tests.

• Assists instructors in preparing student folders and maintaining records of student progress.

• Assists instructors in collecting data for reports.

• Collects, enters data, understands, and uses the OAE data management system.

• Maintains documents and reports.

• Audits reports for accuracy.

• Performs clerical duties.

• Supports intake and orientation.

• Performs basic bookkeeping duties, such as counting receipts, bank deposits, and payment vouchers.

• Works as an effective member of the team to ensure the success of all students.

• Performs other duties as assigned. 

Minimum Qualifications

• An associate’s degree from an accredited institution of higher education is required.

• A bachelor’s degree is preferred.

• Experience working with federal or state grant-funded programs is preferred.

• Experience in adult education or workforce development programs is highly desirable.

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Excel, Word, and financial or student information systems.

• Experience with data analysis, reporting tools, and database management.

• Strong analytical and problem-solving skills.

• Excellent organizational skills with attention to detail and accuracy.

• Ability to manage multiple projects and meet deadlines.

• Strong written and verbal communication skills.

• Ability to maintain confidentiality of financial and student records.

• Ability to work independently and collaboratively in a team environment.

Working Conditions

• Office environment with frequent computer use.

• Occasional travel to training sessions, meetings, or program sites.

• Ability to sit for extended periods and occasionally lift up to 25 pounds.