Administrative Management, Administrative Procedures, Administrative Skills, Billing, Budget Management, Budget Reporting, Budgeting, Equal Employment Opportunity (EEO), Expense Analysis, Expense Tracking, Facilities Management, Finance, Financial Administration, Financial Reporting, Financial Systems, Financial Transactions, Forecasting, Funding, Human Resources, Inventory Management, Journal Entries, Leadership, Maintenance Services, Operational Support, Order Supplies, Organizational Skills, Plan Meetings, Project Tracking, Purchase Orders, Purchasing/Procurement, Reconciliation, Record Keeping, Recreation, Regulations, Revenue Analysis, Transaction Processing/Management, University/School Policies
Posting Details
Position Information
Posting Number 20260073NE Job Title Advancement Business Coordinator Number of Vacancies 1 About Murray State
Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.
About Murray State Benefits
Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.
Equal Opportunity Employment
Equal Opportunity Employer/AA. Murray State University does not discriminate based on race, color, national origin, sex, gender, identity, sexual orientation, religion, age, veteran status, disability or political or social viewpoint. All qualified applicants are encouraged to apply.
Type of Employment Regular Full-Time If Part Time, Enter Hours Per Week Work Location Murray, KY Employment Term 12 Months Position Type Staff - Non-Exempt (Hourly) Department Office of Development Summary of Job Duties and Responsibilities
Provides financial, budget, and administrative management for University Advancement, overseeing budgets, transactions, compliance, office operations, Alumni Association secretariat, and liaison with campus units and partners.
- Manage and monitor divisional budgets, including forecasting, reconciliation, and reporting.
- Process and enter financial transactions in university financial systems, including purchase requisitions, invoices, reimbursements, transfers, and journal entries.
- Track and analyze expenses and revenues to ensure alignment with approved budgets and funding sources.
- Prepare regular budget reports and financial summaries for the AVP for Advancement and other leadership as requested.
- Ensure financial activities comply with university policies, donor restrictions, and applicable regulations.
- Serve as primary point of contact for financial inquires related to Advancement operations.
- Oversee office operations for both Advancement offices, ensuring efficient and well-organized administrative processes.
- Manage inventory, tracking, and ordering of office supplies and promotional items, including coordination with vendors and internal partners.
- Coordinate facilities-related needs, including submitting and tracking work orders for maintenance, repairs, and space-related issues.
- Maintain records related to office operations, contracts, inventory, and purchasing.
- Develop and document administrative procedures to support consistency and efficiency.
- Serve as Secretary to the MSU Alumni Association, including preparing meeting agendas and materials, recording and maintaining official minutes, and ensuring accurate recordkeeping.
- Coordinate meeting logistics and follow-up actions in collaboration with Alumni Association leadership and Advancement staff.
- Maintain official Alumni Association records in accordance with university and association requirements.
- Provide direct administrative and operational support to the AVP for Advancement.
- Serve as a trusted resource for Advancement leadership on financial and administrative matters.
- Coordinate with central offices such as Finance, Procurement, Human Resources, and Facilities to support Advancement needs.
- Support special projects and initiatives as assigned by the AVP for Advancement.
- Other duties as assigned.
Minimum Education Requirements
Minimum Experience and Skill Requirements
- Two years of related experience in a public or private business office setting.
- Additional college education may be exchanged year-for-year to meet experience requirements.
- Demonstrated experience in budget management, financial tracking, and administrative operations.
Preferred Education and/or Experience Qualifications Posting Date 07/17/2026 Closing Date 07/31/2026 Open Until Filled No Special Instructions to Applicants Hourly Rate/Annual Salary $20.36 (Additional pay dependent upon qualifications) Staff Grade 109 Work Hours
Physical Demands
- Normal for office environment
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- Do you currently have a Bachelor's degree?
Yes
No
- Do you have two years of related experience in a public or private business office setting?
Yes
No
Documents Needed to Apply
Required Documents
Optional Documents