Advancement Coordinator

University of North Texas System

Dallas, Texas

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JOB DETAILS

SKILLS

Administrative Skills, Alliance/Partner Management, Brand Strategy, Budget Management, Calendar Management, Customer Support/Service, Documentation, Donor Relations, Establish Priorities, Event Management, Expense Tracking, Finance, Financial Support, Fundraising, Genetics, Logistics, Marketing Communications, Marketing Communications Strategy, Marketing Strategy, Meeting Minutes, On Site Support, Operational Support, Organizational Skills, Payment Processing, Physical Demands, Plan Meetings, Presentation/Verbal Skills, Project/Program Coordination, Purchasing/Procurement, RSVP (Reservation Protocol), Reconciliation, Reimbursement, Scholarship, Stewardship, Systems Administration/Management, Time Management, Vehicle Driving, Writing Skills

LOCATION

Dallas, Texas

POSTED

4 days ago

Title: Advancement Coordinator

Employee Classification: Advancement Coordinator

Campus: University of North Texas - Dallas

Division: DAL-University Advancement

SubDivision-Department: DAL-University Advancement

Department: DAL-University Advancement-545000

Job Location: Dallas

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Office of University Advancement at the University of North Texas at Dallas is dedicated to advancing the university’s mission through philanthropy, alumni and community engagement, strategic partnerships, marketing, and communications. The department works closely with donors, alumni, corporate partners, foundations, and community stakeholders to cultivate relationships, secure financial support, and provide stewardship that enhances student success, academic excellence, scholarships, and institutional growth. University Advancement also leads efforts to promote the university’s achievements, strengthen its brand, and increase visibility through strategic marketing and communications initiatives. By fostering meaningful engagement and securing critical resources, the Office of University Advancement plays a key role in expanding opportunities for students and supporting the continued growth and long-term success of UNT

Position Overview

The Advancement Coordinator provides administrative, operational, and project support to the Vice President for Advancement and the University Advancement team. This role supports executive scheduling, communications, budget tracking, meeting preparation, donor and alumni engagement activities, advancement events, and project coordination to help advance the mission and priorities of UNT Dallas.

Minimum Qualifications

Bachelor's degree in Business or four years of related professional experience.

Knowledge, Skills and Abilities

Demonstrates commitment to excellence, detail, and ability to prioritize and manage workload.
Ability to work independently.
Ability to maintain confidentiality and handle sensitive information with integrity.
Strong written, verbal communication, and Customer service skills.

Job Duties

Provides direct administrative support to the Vice President for Advancement, including calendar management, meeting coordination, correspondence, travel, expense processing, file organization, and preparation for meetings.
Supports University Advancement priorities by tracking deadlines, action items, project timelines, meeting notes, follow-up items, and key deliverables across fundraising, alumni engagement, donor relations, events, and advancement services.
Assists with preparation of briefing materials, reports, presentations, agendas, donor correspondence, internal communications, and other materials for the Vice President and Advancement team.
Supports budget monitoring, procurement, payment processing, expenditure tracking, and reconciliation of division-related expenses in coordination with university finance and administrative offices.
Provides event and engagement support, including invitation and RSVP tracking, guest lists, vendor coordination, logistics, briefing materials, on-site support, and post-event follow-up.
Assists with advancement operations, including donor and gift-related communications, acknowledgment letters, donor documentation, basic prospect research, records updates, shared files, and other administrative or project-related needs.

Physical Requirements

Communicating with others to exchange information.
Moving self in various positions to perform tasks in tight and confined spaces.
Sedentary work that primarily involves sitting/standing.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Monday- Friday, 8:00am to 5:00pm

Driving University Vehicle

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.

About the Company

University of North Texas System

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