Advancement Database Associate
Advancement Database Associate The Roeper School is where gifted students love to learn. At Roeper we are outstanding educators, teachers, and professionals who use our skills to nurture growth and encourage lifelong learning. We are individuals who lead in the classroom and guide our students with respect following the mission and philosophy of the school. Be part of the staff that educates and inspires learners in a student-centric, creative, collaborative educational environment. Roeper is currently recruiting for an Advancement Database Associate. Position Summary The Advancement Database Associate is responsible for database management, gift administration and processing, admissions inquiry processing, enrollment operations, reporting, and constituent data stewardship supporting both Development and Enrollment. Through strong attention to detail, customer service, data management, and process improvement, this position advances the School’s enrollment, fundraising, engagement, and stewardship goals. Key Responsibilities Development Database & Gift Administration - Serves as lead administrator for Raisers Edge NXT, utilizing both database and web view functionality
- Manages gift processing, acknowledgements, tax receipts, pledge reminders, and related donor records
- Maintains constituent, fundraising, events, and donor records to ensure data accuracy, integrity, completeness, and compliance
- Produces queries, reports, mailing lists, data exports and prospect research support materials
- Manages the recording, processing, reporting, and reconciliation of charitable gifts and deposits in partnership with the Business Office
- Develops and maintains operational procedures and documentation support
- Supports prospect research and fundraising data initiatives
- Supports compliance with gift processing policies, IRS regulations, and CASE reporting standards
Enrollment Database Administration - Serves as lead administrator for admissions database and enrollment systems
- Processes admissions inquiries and maintains prospective student records
- Supports admissions workflow management
- Assists with enrollment contract generation and enrollment records
- Produces admissions reports, mailing lists, data exports, and dashboards
- Maintains constituent and admissions records to ensure data accuracy, integrity, completeness, and compliance
- Develops and maintains documentation related to admissions database
- Supports enrollment reporting, forecasting, and data analysis initiatives.
Team & Administrative Support - Provides general administrative and operational support to Development and Enrollment
- Maintains organized departmental records, files, and operational documentation to support continuity and efficiency
- Collaborate with colleagues across Development, Admissions, Information Technology, the Business Office, Administration, and the Board of Trustees
Skills - Experience and comfort managing complex databases
- Experience with Raisers Edge NXT, Blackbaud products, or a similar advancement, admissions, or CRM database systems
- Demonstrated ability to analyze data and generate reports that support organizational decision-making
- Strong technical skills, including proficiency in database management, advancement or enrollment software systems, Microsoft Office Suite, and data reporting tools
- Knowledge of fundraising, enrollment, advancement, or constituent management systems and related operational procedures
- Maintain high level of discretion, confidentiality, diplomacy, and professionalism. Excellent written and verbal communication skills including composing and proofing
- Ability to identify, prioritize and manage multiple projects and assignments within established timelines
- Ability to form collaborative work relationships to facilitate project completion
- Demonstrated commitment to cultural competency work and to perform responsibilities in accordance with Roeper's commitment to diversity, equity, inclusion, and justice
- A collegial approach and congenial temperament in line with Roeper School’s “collaborative culture” characterized by diversity and teamwork.
Qualifications - Bachelor’s degree and three to five years of experience or an equivalent combination of education and experience
Roeper offers competitive compensation and benefits that include - Medical, dental, vision, life insurance
- Short-term and long-term disability coverage
- Flexible spending accounts
- Retirement plan with employer contribution
- Professional development and continuing education support
- Tuition reduction for students
- Paid sick time
- Generous paid time off, including holidays, personal days, and vacation
Salary Consideration: The estimated base annual salary for this full-time role is from $45K to $50K. The final base salary will be determined based on several non-discriminatory factors which may include job-related work experience; industry experience; education; skills; and knowledge. Location: Lower School Campus, Bloomfield Hills, Michigan Apply to be part of the Roeper Community by providing - Resume
- Letter of interest addressing the following questions:
- Describe how your previous work experience and education have prepared you for this position.
- Describe your professional experience working in a position where the employee reports to co-director for guidance.
- Describe how you manage your workload to effectively execute multiple, diverse long and short-term projects.
- Are there specific extra-curricular activities or sports in which you have background or interest in taking a leadership role
Prospective applicants in need of a reasonable accommodation to use the online employment application system may contact Human Resources at 248-203-7300 for assistance. The Roeper School is an equal opportunity employer. In alignment with The Roeper School’s mission and commitment to belonging, we welcome applicants who bring diverse perspectives, experiences, and backgrounds that strengthen our school community. Learn more at www.roeper.org.
|