Advancement Services Manager

Position Overview

We are seeking a detail-oriented and strategic Advancement Services Manager to support fundraising, stewardship, and constituent engagement initiatives. This individual will play a critical role in managing advancement operations, donor and constituent data, gift processing, prospect research, reporting, and stewardship activities that help drive philanthropic success.

The Advancement Services Manager serves as a key member of the Advancement team, ensuring the accuracy and integrity of fundraising data while providing analytical and operational support that strengthens donor relationships and advances organizational goals.

Responsibilities:

Advancement Services & Database Management

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• Manage and maintain advancement databases, ensuring data integrity, accuracy, and operational effectiveness.
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• Oversee all gift processing activities, including timely entry, acknowledgment, and tracking of donations within Raiser's Edge NXT.
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• Generate reports, donor lists, and data segments to support fundraising campaigns, events, volunteer engagement, and annual giving initiatives.
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• Partner closely with the Finance/Business Office on gift reconciliation, reporting, pledge tracking, and fund creation.
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Prospect Research & Development Support

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• Conduct proactive research to identify major gift, planned giving, and leadership annual fund prospects.
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• Prepare prospect profiles, briefing materials, and donor meeting documentation.
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• Develop forecasting reports and provide analysis on fundraising opportunities, donor pipelines, and portfolio performance.
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Donor Stewardship & Engagement

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• Coordinate the production of annual reports, donor impact reports, and endowment reports.
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• Manage stewardship activities and recognition programs to ensure meaningful donor engagement.
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• Assist with donor proposals, gift agreements, and gift intention documentation.
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Reporting & Strategic Analysis

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• Create dashboards, reports, and fundraising analyses to support strategic decision-making and performance tracking.
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• Provide operational and project support to senior advancement leadership.
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• Recommend and implement process improvements, policies, and procedures that enhance Advancement Office effectiveness.
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Qualifications:

Required

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• Bachelor's degree.
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• Strong organizational, communication, and project management skills.
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• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
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• Advanced experience with Blackbaud Raiser's Edge, including queries, reporting, imports, prospect management, and database administration.
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• Proficiency with Microsoft Office Suite and Google Workspace.
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• Commitment to accuracy, confidentiality, and exceptional customer service.
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Preferred

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• Experience working in an independent school, higher education, nonprofit, or fundraising environment.
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• Experience with Raiser's Edge NXT and/or ResearchPoint.
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• Knowledge of fundraising operations, donor relations, and prospect research best practices.
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