Advancement Services & Operations Manager

About Us

Georgia Southwestern State University is a state university serving a diverse population of students, offering a range of strong undergraduate and graduate programs in a vibrant learning environment. The University is a collegial community that values collaboration and community engagement with an emphasis on faculty, staff, and student interactions. An active student body and state-of-the-art amenities enhance the learning experience on a visually appealing campus located in historic Americus, Georgia.

Georgia Southwestern State University aspires to be an engaged, progressive, and inclusive university that serves as a vibrant center of learning, culture, and economic development for Southwest Georgia and beyond.

Job Summary

This position provides management support for a variety of Foundation functions, including gift receipting and reporting.

Responsibilities

• Processes donor gifts. (25%)

• Processes receipts and donor acknowledgements to include gift entry, gift posting, and recording and updating donor information.

• Prepares and executes mail merges for donor receipts and reviews merged documents for accuracy.

• Merges receipts, acknowledgements, and other communications and reports using specified software.

• Coordinates with accounting staff regarding gift entry, gift posting, fund creation, gift restrictions, and audit reporting.

• Ensures compliance with fundraising policies, goals and procedures.

• Researches information and prepares reports. (25%)

• Extract information for computerized database to meet the research and reporting needs of the Executive Director and other staff.

• Produces donor activity reports.

• Completes surveys.

• Coordinates the preparation and mailing of annual donor reports.

• Prepares the Annual Foundation Report.

• Provides support to the Executive Director. (20%)

• Schedules appointments.

• Maintains files and records.

• Prepares correspondence.

• Manages preparations for meetings and events. (20%)

• Creates and manages advancement calendar of events and activities.

• Arranges board and committee meetings to including preparing agendas and taking minutes.

• Communicates with board members regarding upcoming events and activities.

• Coordinates fall post-meeting dinners and other gatherings.

• Coordinates Scholarship Thank You Day events.

• Coordinates Donor Scholar Luncheon

• Performs a variety of related duties. (10%)

Required Qualifications

Educational Requirements

Associates degree required. Bachelors degree preferred.

Required Experience

More than three years of related experience required.

Knowledge, Skills, & Abilities

• Knowledge of rules and regulations governing the processing of gifts.

• Knowledge of data analysis and reporting principles.

• Knowledge of modern office principles and practices.

• Knowledge of event and meeting coordination principles.

• Skill in the operation of computers and job-related software programs, particularly Microsoft Word, Excel, Outlook and mail merge functions.

• Skill in decision making and problem solving.

• Skill in interpersonal relations and in dealing with the public.

• Skill in oral and written communication.

• Strong organizational skills with exceptional attention to detail.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229-931-2000 or by email at hr@gsw.edu.

For technical support, please call the USG Service Desk at 877-251-2644 or support@usg.edu.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen.

Equal Employment Opportunity

Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.

Other Information

SUPERVISORY CONTROLS

The Executive Director assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

GUIDELINES

Guidelines include policies and procedures. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied management duties. Coordinating activities with multiple stakeholders contributes to the complexity of the position.

• The purpose of this position is to provide management support for a variety GSW Foundation activities. Success in this position encourages contributes to the efficiency and effectiveness of foundation operations.

CONTACTS

• Contacts are typically with co-workers, other university staff, donors, alumni, Foundation Board members, and members of the general public.

• Contacts are typically to provide services, to give or exchange information, or to resolve problems.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.

• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.