Advising Coordinator/Office Aide

Position Details

WSU's Commitment to Equal Opportunity

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title Advising Coordinator/Office Aide Requisition Number H01609P Position Category Hourly/Work Study Campus Location Weber State University - Ogden, UT Hours per week 20 Months per year 9 Alternate work schedule Pay Grade Salary Hourly Pay Rate $15.00 FLSA Job Summary/Basic Function

As the Advising Coordinator, you will serve as the first point of contact, liaison, and gatekeeper for the Professional Sales department's advising.

With over 350 students in the Professional Sales major, and only one part-time advisor, your support is essential in managing inquiries and ensuring students are directed to the right resources.

Your advising responsibilities will include, but are not limited to, data entry, calling and emailing students about degree requirements, booking appointments, copying, filing, preparing flyers and handouts, maintaining accurate and organized records and communications, and email distribution. On occasion, you will act as a receptionist for the advisor and the Professional Sales department. You may assist other faculty and staff with similar duties and projects.

The position is part-time at 20 hours per week, which you may schedule anytime between Monday and Friday, 8:00 am - 5:00 pm.

Required Qualifications

Current WSU Freshman through Junior Professional Sales students, phone/email etiquette and social media experience with content creation, familiar with Adobe Office Suite or Microsoft.

Preferred Qualifications

Professional Sales Student

Preferred if you are Federal Work Study eligible and have Work Study Certification Card from the Financial Aid Office before applying.

If you are unsure if you are eligible for the Federal Work Study Program, contact the Financial Aid office at 801-626-7569. Skills:

Background Check? No

Posting Detail Information

Job Open Date 09/08/2026 Review Date 09/10/2026 Job Close Date 09/17/2026 Open Until Filled No Quick Link for Direct Access to Posting https://jobs.weber.edu/postings/21017 Notes to Applicant

To apply, complete the online application and attach a resume, the contact information for three references and a cover letter.

If you are hired, please keep in mind that you will need to complete the appropriate Payroll and HR documents prior to beginning work.

The screening of applicants will begin immediately.

Due to the Affordable Care Act (ACA), individuals who have worked in a salaried capacity for Weber State University are ineligible to be hired as an hourly or adjunct employee at Weber State for six months.

ADA Essential Job Function

ADA Essential Job Function

Physical Activity of this position Operate, activate, use, prepare, inspect, place, detect, or position. , Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. Physical Requirements of this position Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever. Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading. The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?
• Public Job Posting
• Internal Job Posting
• Agency Referral
• Advertisement/Publication
• Personal Referral
• Website
• Other

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• List of References with Contact Info

Optional Documents