Agency Project Manager

Position Overview

The Project Manager will drive day-to-day operations during our media agency onboarding and transition. In this role, you will oversee detailed task execution, manage project documentation, align cross-functional deliverables, and facilitate seamless handoffs between incumbent and incoming agency partners.

Key Responsibilities

• Task & Timeline Management: Build and maintain detailed project plans, schedules, and task boards across transition pillars (e.g., technical access, data migration, account configuration, asset transfers).

• Cross-Functional Alignment: Serve as the primary operational connector across Strategy, Planning, Analytics, and Operations workstreams to ensure alignment on daily deliverables.

• Workstream Execution: Track ongoing milestones to maintain momentum and ensure key deadlines are met.

• Documentation & Reporting: Produce clear weekly status reports, agendas, meeting recaps, and action-item trackers for internal teams and agency partners.

• Meeting Facilitation: Coordinate and host working sessions, alignment calls, and status updates between internal stakeholders and agency teams.

• Stakeholder Approvals: Track and secure necessary sign-offs from key stakeholders at critical project gates.

• Risk Mitigation: Identify, document, and escalate potential blockers, timeline risks, or access issues to the Project Management Lead.

What You’ll Bring

• Proven track record in project management collaborating with diverse, cross-functional teams.

• Sharp attention to detail with strong real-time problem-solving abilities.

• Exceptional written and verbal communication skills across all organizational levels.

• Strong facilitation skills with the ability to lead effective team meetings and ensure swift post-meeting follow-through.

• High level of self-management, easily prioritizing multiple deadlines in a dynamic environment.

Qualifications

Basic Qualifications:

• Bachelor’s Degree.

• 3+ years of project management experience within an advertising agency, marketing operations, or client-side media environment.

• Proficiency in modern Project Management platforms (e.g., Asana, Jira, Workfront) and Google Workspace.

• Bonus: Prior experience with digital marketing, media buying, or agency agency-to-agency transitions.

Preferred Qualifications:

• 4+ years of Project Management experience.

• PMP Certification.

• Hands-on experience with Adobe Workfront.

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”