Administrative Skills, Analysis Skills, Artificial Intelligence (AI), Communication Skills, Contract Management, Data Cleaning, Data Quality, Database Administration, Delivery Driving, Detail Oriented, Document Management, Documentation, Legal Support Skills, Metadata, Multitasking, Organizational Skills, Purchasing/Procurement, Quality Management, Request for Proposals (RFP), Taxonomies
Onsite Universal City CA
Pay rate $35-40/hr w2
Qualifications:
Required Qualifications
- 3 5 years of experience in operations, contracts administration, or legal support roles
- Comfortable using AI tools to support day-to-day work
- Strong attention to detail, organization, and analytical skills
- Excellent communication and ability to coordinate across teams
- Experience with document management and administrative workflows
- Ability to work independently and manage multiple priorities
Preferred Qualifications
- Exposure to procurement or sourcing environments
- Experience with DocuSign or similar tools
- Familiarity with contract management or data systems
Responsibilities:
Overview
Seeking a detail-oriented, AI-enabled Operations & Contracts Coordinator to support contract administration, data quality, and sourcing-related workflows. This role focuses on high-volume administrative execution, contract data integrity, and enabling procurement teams to operate efficiently.
Key Responsibilities
- Support contract administration including document finalization, uploading, and repository management, utilizing AI as needed
- Update and maintain contract database (supplier names, end dates) to support renewal tracking and validation of active contracts
- Execute DocuSign processes and coordinate document workflows
- Perform metadata entry and validation to ensure data accuracy across systems
- Assist with spend data cleaning and applying taxonomy in partnership with data suppliers
- Update internal procurement hub and maintain documentation
- Provide administrative and category support to multiple managers (e.g., scheduling, follow-ups, RFP coordination)
- Track and help drive progress across sourcing activities (non-P2P)
- Leverage AI tools (e.g., Copilot, Codex) to improve data quality and efficiency
P
Phaxis LLC
We stand for PERSEVERANCE, as we refuse to quit when the journey gets tough. Your gold is our mission, and we search day and night to find it.
50 to 99 employees
Staffing/Employment Agencies