AIA Billing Manager

Title: AIA Billing Manager

Salary: $85,000–$110,000 + bonus

Location: Worcester, MA

Why This Opportunity Stands Out:
• Join a stable, growing organization with a strong presence across the Northeast
• High-impact role with significant visibility across Project Management, Accounting, and executive leadership
• Opportunity to take ownership of project billing and contract administration from setup through closeout
• Play a key role in improving billing processes, reporting, and operational efficiency
• Opportunity to leverage automation and AI-enabled tools to build more scalable processes
• Join an organization actively investing in its people, technology, and infrastructure to support continued growth

AIA Billing Manager Key Responsibilities:
• Manage project contracts from setup through closeout, including contract review, change orders, and compliance documentation
• Prepare and submit AIA, progress, T&M, lump sum, and cost-plus billings
• Partner with Project Managers to ensure accurate billing, contract compliance, and timely project reporting
• Track retainage, lien waivers, customer portal submissions, and other required project documentation
• Monitor Accounts Receivable aging and assist with collections and resolution of billing discrepancies
• Utilize ERP systems, reporting tools, automation, and AI-enabled solutions to improve billing accuracy and efficiency

AIA Billing Manager Qualifications:
• 3–5+ years of construction billing, contract administration, or project administration experience
• Strong AIA billing and construction invoicing experience
• Working knowledge of construction contracts, change orders, retainage, and project billing requirements
• Experience with construction ERP systems; Vista/Viewpoint experience strongly preferred
• Strong Excel skills with the ability to manage and analyze project-related data
• Highly organized with the ability to manage multiple projects and deadlines
• Strong communication skills with the ability to partner effectively with project teams, customers, and finance leadership
• Associate’s degree preferred; equivalent experience will be considered

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