AIC - Executive Assistant

Aquatech International

Canonsburg, PA

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JOB DETAILS

SKILLS

Administrative Skills, Billing, Calendar Management, Communication Skills, Customer Support/Service, Detail Oriented, Editing, Executive Assistant Skills , Expense Reports, Fax Machines, File Maintenance, High School Diploma, Leadership, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Operations, Organizational Skills, Photocopy, Plan Meetings, Presentation/Verbal Skills, Purchase Orders, Record Keeping, Reporting Skills, Sales Operations, Sales Support, Schedule Development, Spreadsheets, Systems Maintenance, Team Player, Telephone Skills, Time Management, Travel Planning, Typing

LOCATION

Canonsburg, PA

POSTED

Today

Summary:

Aquatech is a global leader in water purification systems technology for both industrial and infrastructure markets located in the United States and internationally. We support our clients with sustainable water purification systems and technologies that are solvingthe worlds water scarcity challenges.

Aquatech is a global leader in water purification systems technology for both industrial and infrastructure markets located in the United States and internationally. We support our clients with sustainable water purification systems and technologies that are solving the worlds water scarcity challenges.

Currently, Aquatech has an immediate need for a fulltime Executive Assistant - Sales Support to work in our Canonsburg, PA office. The hours are Monday - Friday 8:00am to 5:00pm.

The ideal candidate performs primarily administrative functions involving compiling, scanning and bookmarking, opening/sending daily mail, copying, scanning, faxing, filing, and answering telephone, typing, creating/editing documents, and other administrative/clerical duties as assigned.

Job Description:

Provide high-level administrative support to executive leadership, including calendar management, travel coordination, and meeting preparation.
Manage complex scheduling across multiple time zones and proactively resolve conflicts.
Prepare, edit, and manage confidential correspondence, reports, and presentations.
Provide day-to-day support to the sales team, assisting with issues
Organize and maintain files, records, and contact databases.
Manage and coordinate various office tasks and projects to ensure smooth workflow.
Track and follow up on key projects, deadlines, and deliverables to ensure alignment with priorities.
Handle sensitive information with the highest level of discretion and professionalism.
Process expense reports, invoices, and purchase orders accurately and promptly.
Support the sales team, in putting together bid proposals, prequalification's, hub spot, etc.
Travel arrangements for project and sales support
Provide general administrative support to ensure smooth daily sales operations.
Provide assistance on special projects, ensuring tasks are completed on schedule.
Additional clerical/ Administrative duties as requested
Additional duties as assigned.

Skill Requirements:

General administrative duties: opening/sending daily mail, copying, faxing, filing, and answering the telephone, typing, creating/editing documents and spreadsheets and PowerPoint slides
Ability to communicate effectively with customers and maintain a positive attitude and good organizational skills
Multi-task administrative duties
Ability to apply common sense understanding to carry out instructions
Hands on and ability to carry out tasks with minimal monitoring
Ability to sit at a desk for extended periods of time
Proficiency in Microsoft Office: Specifically, Word and Excel
Experience with presentations and report writing.
Technical experience
Ability to treat items confidentially as and when appropriate.
Work as part of a team
Attention to detail
Knowledge of Teams

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above/below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Physical Job Demands:

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to life, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, limited walking and standing.

Minimum Qualifications:

High School Diploma or GED Equivalent
Preferred associate's degree
2+ years of related experience and/or training, or equivalent combination of education and experience

About the Company

Aquatech International

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