All Other Positions Administrative Assistant

Job Description:

Position: Administrative Assistant at Lyme-Old Lyme High School

Full-Time (40 hours per week) /10 month position

About the Role: Lyme-Old Lyme High School is seeking a highly organized, detail-oriented Administrative Assistant whose primary focus will be managing the school's purchasing, budget, and funds management. This position plays a vital role in ensuring that financial operations run smoothly, resources are used efficiently, and all purchasing processes comply with district and state guidelines.

Qualifications: High school diploma or equivalency. Three years office/secretarial experience. Ability to work independently and meet deadlines in a busy office setting. Excellent verbal and written communication skills. Computer expertise, ability to type with speed and accuracy. Organizational skills, recordkeeping ability, scheduling and coordinating meetings. Ability to multi-task and develop and implement administrative processes. Ability to maintain confidentiality is essential.

Key Responsibilities:

• Coordinate and process all school purchasing requests, ensuring compliance with procurement policies.
• Maintain accurate and up-to-date financial records, including budget tracking and reconciliation.
• Oversee funds management, including petty cash, activity accounts, and other school-controlled funds.
• Prepare purchase orders, invoices, and expense reports for review and approval.
• Assist the principal and department heads with budget planning, expenditure forecasting, and financial decision-making.
• Communicate with vendors, resolve billing discrepancies, and negotiate pricing when applicable.
• Support administrative office operations, including phone reception, correspondence, and record-keeping as needed.

Compensation: $21.60 - $29.35 per hour commensurate with experience

Benefits per negotiated contract.

Application Procedure: Go to https://www.region18.org/district-information/employment and fill out online application