ALTA Administrative Assistant

About Us:

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American Surveying & Mapping, Inc. (ASM) is the nation’s premier surveying and mapping company, headquartered in Orlando, Florida. Since 1992, ASM has been a trusted provider of ALTA/NSPS Land Surveys, Homebuilding Services, and Land Development Programs. ASM and its division, National Due Diligence Services (NDDS), has grown to serve clients internationally, offering a wide range of due diligence and assessment services to meet diverse real estate needs.

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ASM and NDDS are committed to accuracy, responsiveness, and exceeding client expectations through dedicated and experienced project management.

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Position Overview:

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We are seeking a highly organized and detail-oriented Administrative Assistant to join our National Survey Division. In this role, you will be responsible for managing clerical and administrative tasks, maintaining project organization, and ensuring effective communication across teams.

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Responsibilities:

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• Log and track projects to ensure milestones are achieved.
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• Review and analyze land surveys for completeness.
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• Communication with clients and in-house surveyors.
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• Maintain an organized digital filing system.
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• Proofread legal descriptions, proposals, and correspondence.
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• Work with Excel spreadsheets for data organization.
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• Manage internal and external correspondence effectively.
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Required Qualifications:

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• Strong organizational and time-management skills.
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• Proficiency in Microsoft Office Suite, particularly Excel and Word.
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• Experience with digital filing systems and document management.
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• Exceptional proofreading and communication skills.
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• Prior experience in an administrative or account management role.
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Preferred Qualifications:

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• Ability to read and interpret land surveys and legal descriptions.
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• Familiarity with Title Insurance commitments and real estate transactions is a plus.
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Job Type: Full-time

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Pay: commensurate with experience

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Benefits:

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• 401(k)
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• Dental insurance
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• Health insurance
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• Paid time off
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• Vision insurance
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Ability to Commute:

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• Maitland, FL (Required)
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• Work Location: In person
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