Alumni Engagement Coordinator

Founded in 1909 and affiliated with the Episcopal Church, The Bishop’s School is an independent, all gender college-preparatory school for 800 students in grades six through twelve. The School is located on a historic campus in the heart of La Jolla, just 10 miles north of downtown San Diego. With a student-teacher ratio of approximately 9 to 1, Bishop’s is known for academic, artistic, and athletic excellence while celebrating character development, diversity, inclusion, and belonging. Last year’s applicant pool drew from 72 zip codes and 168 middle and high schools throughout San Diego County and beyond. Fifty-one percent of the student population self-identify as students of color. Additionally, over $4 million in need-based grants is awarded annually.

The Bishop's School seeks an Alumni Engagement Coordinator with immediate start.
Reporting to the Senior Director of Alumni Engagement and Community Events (SDCE), the Alumni Engagement Coordinator (AEC) is responsible for the coordination and execution of alumni engagement programming and communications outreach. The AEC develops digital communications strategies to support fundraising through direct donation-giving campaign outreach. The strategic objective of this position is to support the building of a robust alumni community, strengthening relationships via friend- and fundraising initiatives.

Responsibilities Include:

• Assist with the planning and execution of alumni and current student events, engagement efforts, and fundraising programs, working with campus leadership and event schedulers to ensure protocols and policies are followed
• Prepare alumni class data and networking rosters upon request and ensure data is entered accurately and promptly into Raiser’s Edge/ NXT 
• Prepare and distribute pre- and post-event and alumni engagement correspondence to different constituencies; thank you notes, event surveys, class photos, and social media 
• Acknowledge, steward, and encourage involvement to increase alumni and campus participation
• Implement and oversee event & program registration processes and logistics
• Collect and report event and program data (registration/attendance, gifts, payments) and prepare data for reporting and benchmarking
• Submit vendor payments and reimbursements
• Attend alumni engagement and alumni association, advancement, parents’ association and other school events
• Research and coordinate event venues for local and regional programming
  Create and distribute the digital alumni newsletter, events newsletter, and special events marketing
• Act as liaison to alumni association’s board and committee chairs and assist with the planning and execution of Alumni Association Board meetings, programming and events
• Facilitate the Student Alumni Committee and Class Agent programs
• Maintain and update alumni engagement website
• Produce and implement content-targeted campaign messages across digital & social media channels and platforms
• Create digital content for pre/post engagement event programming for distribution via social media platforms and other online resources and publications using text, photos, videos, infographics, etc.Design and distribute promotional materials to support alumni engagement, annual giving, and outreach appeals using a variety of approaches, including crowdfunding, peer-to-peer, click-to-donate, and/or video campaigns
• Design and post social media fundraising communications supporting The Bishop’s Fund, The Knight Society, Carnation Nation, Alumni Calling Campaign, Day of Giving, Month of Gratitude, Senior Class Giving, and Grandparents Day and other efforts
• Create timelines for social media outreach
• Track and analyze SEO and other digital metrics to measure success, evaluate and report on digital fundraising activity and ensure that knowledge gained is used to increase future income
• Stay up to date with digital fundraising innovations and consider how these might benefit giving programs

General Functions:

• Provide administrative support to the advancement office
• Build and maintain strong relationships with internal and external key stakeholders and constituencies
• Coordinate the purchase of acknowledgment gifts for volunteers, campus guests, alumni, alumni presenters, panelists, and donors
• Represent The Bishop’s School when interacting with campus constituents, attending professional organizations/associations and serving on committees as required
• Greet and welcome campus visitors and guests, providing campus tours when requested
• Support other fundraising activities as required
• Travel to local and regional events is expected
• Perform duties at all times in a professional, trustworthy, and mature manner with tact, diplomacy, and appropriate judgment
• Professional attire and presentation are required
• Embrace the special needs and requirements associated with an academic calendar and schedule, which may necessitate fluctuations in workdays and hours
• Other duties as assigned

Required Qualifications:

• Bachelor’s degree preferred
• Minimum of two to three years of experience in Alumni Engagement/Relations, Advancement, MarCom, Event Planning, or related. Direct experience in alumni engagement and volunteer management is preferred. Experience in a non-profit and/or private institution is a plus
• Strong working knowledge of data management, communication platforms, Raiser’s Edge or other constituent-, fundraising/alumni-databases and platforms
• Working knowledge of digital media channels and experience posting content on a variety of social media platforms
• Highly developed design and editing skills for creation of digital assets including campaign and alumni engagement marketing pieces, and targeted campaign videos
• Intermediate proficiency with Google Workspace and Microsoft Office, and a willingness to become proficient in new programs, learning management systems, and workflow apps as needed
• Willingness to take ownership of assigned tasks and responsibilities and demonstrated work ethic, dedication, initiative, reliability and accountability
• Outstanding organizational abilities, attention to detail, and demonstrated follow through
• Ability to successfully work independently with self-direction or as part of a team

• Collegial approach to collaboration with all School constituencies
• Demonstrated capacity to effectively multitask across a variety of endeavors while tracking status of each
• Excellent written, verbal, and interpersonal communication skills
• Commitment to maintaining strict confidentiality with sensitive constituent information
• Ability to articulate and a commitment to abide by the School’s mission and values
• Demonstrated commitment to diversity, equity, inclusion, and justice
• Must be available for evening and weekend meetings and events and occasional travel