Alumni Engagement Special Project Assistant

Staff Posting Details

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Position Information

Requisition Number Stu619P Position Type Student Worker Department Department of Student Workers Job Title Alumni Engagement Special Project Assistant Classification Student Worker Pay Rate $9.00

Position Summary Information

Hours per week 20 Days Worked Varied Hours/Shift worked Varied

Posting Detail Information

Job Summary/Basic Function

Archival Digitization Project (Primary Assignment)

• Scan, organize, and digitally archive selected alumni records, photographs, historical documents, and memorabilia.
• Maintain accuracy and consistency in digital file naming, metadata tagging, and storage.
• Assist in creating an accessible digital catalog for internal use.
• Ensure proper handling of sensitive or fragile materials.

Alumni Office Operational Support

• Provide general office support including answering phones, responding to routine inquiries, and greeting visitors.
• Assist with data entry, record updates, and organization of alumni information.
• Support event preparation tasks, including material organization, signage, and communications.

Required Qualifications

Must be a currently enrolled as a student at Millersville University.

Strong attention to detail, accuracy, and organizational skills.

Comfort working with computers, scanners, and digital storage platforms.

Ability to handle sensitive information with confidentiality and professionalism.

Excellent communication and interpersonal skills.

Ability to work independently and take initiative while also functioning collaboratively in an office environment.

Preferred Qualifications

Experience with digital archiving, scanning, or metadata systems.

Familiarity with Microsoft Office Suite, Adobe products, or content management systems.

Interest in alumni relations, higher education administration, history, or archival work.

Job Duties

Primary Duties - Archival Digitization Project

• Digitize archival materials including photographs, alumni publications, documents, and event memorabilia using designated scanning equipment.
• Organize and catalog digital files following established naming conventions and metadata standards.
• Review and verify scanned materials for accuracy, clarity, and completeness; rescan items as needed.
• Create a searchable digital archive that can be accessed by the Alumni Engagement Office and University Advancement.
• Handle fragile or historical items carefully and follow preservation best practices when working with physical materials.

Secondary Duties - Alumni Office Support

• Provide front-line customer service, greeting alumni, students, faculty, staff, and visitors to the Alumni Office.
• Answer phones and respond to basic email inquiries or route them appropriately.
• Assist with alumni data updates, including processing address changes, class notes, and contact updates.
• Support event preparation, such as assembling materials, stuffing envelopes, preparing signage, and organizing supplies.
• Help maintain office organization, including filing, inventory management, and workspace upkeep.
• Assist with social media or digital content, such as organizing photos, proofreading copy, or gathering alumni stories (if assigned).

Working Conditions and Physical Effort Posting Open Date 07/15/2026 Posting Close Date 10/03/2026 Special Instructions to Applicants Quicklink for Posting/Requisition https://jobs.millersville.edu/postings/14239

Documents Needed to Apply

Required Documents

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you currently attending Millersville University or will be at the time of employment?

• Yes

• No

• • What days/hours are you available to work?

(Open Ended Question)

• • What is your current major/minor?

(Open Ended Question)