Ambulatory/Pharmacy Benefits Coordinator | Full-Time Day Shift (24828)

Join Our Team at Bergen New Bridge Medical Center!**

We are dedicated to providing high-quality, compassionate care to our diverse community. As a leading healthcare provider, we offer a supportive and inclusive work environment. If you’re passionate about making a difference and thrive in a collaborative setting, Bergen New Bridge Medical Center is looking for an Ambulatory Services Pharmacy Benefits Coordinator.

Job Duties

Educates patients and staff on drug saver program processes
Reviews medical records prior to patient appointment to assure all required documents are available for the provider: progress notes, labs, etc.
Guides patients referred to the program from their pharmacy and navigates throughout the process ensuring that proper follow-up is maintained.
Collaborates with pharmacy as necessary to assure patients are 340B eligible and required visits/documentation is recorded
Appropriately responds to administrative requests/concerns in a prompt and appropriate manner.
Collaborates with physicians about drug saver program discrepancies
Coordinates any required patient follow-up appointments with central scheduling
Responds within a timely manner to requests made by the patient or rescription and confirms weekly patient schedule
Follow-up with providers and staff to assure all appointments are completed timely

Assists providers with locating/requesting medical records
Schedules patient appointments as necessary to improve patient experience
Demonstrates the ability to effectively communicate with patients, physicians, leadership, and staff both written and verbally.
Utilizes excellent telephone etiquette. Answers telephones according to clinic policy, routes callers, takes messages and provides routine information to callers; communicates effectively with personnel and other departments as necessary.
Displays courtesy, tact and patience during interactions with all members of the hospital staff and extended community
Works collaboratively with Ambulatory Leadership to ensure the Medical Center’s Mission, Values Statements are amplified each day in the outpatient care area.
Assists leadership with administrative duties as assigned. Inclusive of scheduling meetings, preparing documents, and answering phone calls, faxes, and emails.
Assist physicians in referral coordination requiring authorizations or applications for financial assistance.
Maintain organization to ensure smooth flow and communication with interdepartmental leaders
Prepare and distribute forms
Maintain office supplies
Must be able to work independently.
Must maintain confidentiality (PHI and any other confidential information related to patient care.)
Demonstrates a courteous, professional, and respectful attitude in dealing with patients, families and significant others.
Provides excellent customer services to patients, providers and referring physicians/agencies.
Creates program reports as requested by Ambulatory Leadership
Customer Service: respect, flexibility, knowledge, confidence, professionalism, pleasant attitude, patience and helpfulness. All responses should be timely, professional, caring, and respectful in accordance with Customer Service Performance expectations
Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental, and infection control standards. Assesses gaps in policies and procedures, and create necessary policies and procedures to fulfill these gaps.
Understands and adheres to the Medical Center’s Code of Conduct.
Familiar with the Medical Center’s Mission, Vision, and Values Statements.

Other Duties
Attends program and monthly staff meetings
Answers telephone calls utilizing the proper standards of telephone etiquette
Projects a smile both in-person and over the phone
Performs other duties as assigned to support the overall objectives of the department and organization

Position Qualifications
1 to 3 years Customer Service Experience; prior Registration Knowledge required
Excellent communication and interpersonal skills
Speaks, reads and writes English to the extent required by the position. Second language a plus.
Comfortable using email and interacting with Internet applications.
Pleasant speaking voice and demeanor.
Proficient with basic computer program, particularly MS Excel
Manage time, prioritize, and meet deadlines.
Neat, professional appearance.

Education
High school graduation or equivalent required.

Job Setting/Physical Demands
Office setting. Business casual dress code.
Mainly sedentary with some reaching, stooping, bending, stretching, crouching, kneeling.

Salary commensurate with experience within posted range.

$45K to $61K annually 

We provide a comprehensive benefits package, including a competitive medical, dental, and vision plans. We prioritize work-life balance with a generous time off policy that includes ample vacation days, personal time, sick leave and nine paid holidays. Additionally, we are committed to the personal and professional growth of our employees, offering robust tuition reimbursement and continuing education programs to help support our employees ongoing development.

Please note that selection of the candidate for any position will depend on several factors, including the individual’s educational background, skills, and professional experience.