ANALYST I

Job Posting: UPD Executive Assistant

State Controller's Office

JC-519207

• UPD Executive Assistant

ANALYST I

$3,861.00 - $6,276.00 per Month

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 6/5/2026

Application Methods:

Electronic (Using your CalCareer Account)

By Mail

Drop-off

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Job Description and Duties

Under general supervision of the Division Chief and/or Assistant Division Chief, of the State Controller's Office (SCO), Unclaimed Property Division (UPD) , the UPD Executive Assistant will perform a wide variety of administrative, consultative, and analytical duties, and provide support to SCO, UPD executive management team, vendors, and other high-level officials within the SCO and outside agencies. The UPD Executive Assistant will also provide support related to the UPD's operational and administrative needs, as well as those of the SCO's Executive Office as they relate to UPD. The incumbent, operating at the first-journey level analyst class and exercising a high degree of independence, performs a full range of duties.

Duties Performed:

(Candidates must perform the following functions with or without reasonable accommodations.)

• Provide analytical and administrative support to the Division Chief and/or Assistant Division Chief. Administrative functions encompass evaluating and coordinating meeting schedules and calendars, assessing inter-office communication channels, analyzing stakeholder engagement strategies, and systematically documenting and disseminating meeting minutes. Maintain rigorous analytical precision to ensure organizational efficiency and punctuality. Additional responsibilities involve scheduling and securing travel arrangements, coordinating meeting engagements, evaluating executive reports and documents, assisting in agenda formulation, preparing and circulating presentation materials, documenting and releasing approved notes, tracking action item progression, designing and managing email distribution frameworks, and organizing subsequent engagements.
• Systematically track, assess, and monitor assigned division initiatives, action items, and projects. Analytically evaluate whether project objectives and milestones are achieved and develop comprehensive project status reports based on data-driven insights as needed.
• Serve as an analytical intermediary between the Division Chief, Assistant Division Chief, Bureau Chief(s), and administrative staff, addressing a broad spectrum of issues including facilitating memos to the Executive Office, compiling production metrics, workload dynamics, operational challenges, personnel matters, and special projects. Provide informed insights and recommendations based on evaluated data.
• Review and interpret departmental policies and updates from the Executive Office, analyzing their implications and offering evidence-based recommendations to Division management regarding their impact or potential influence on divisional operations.
• Maintain the UPD Executive Office mailbox and respond to inquiries and requests.
• Conduct in-depth analysis and research, consulting with management to address division inquiries from constituents. Formulate data-supported recommendations for responses based on evaluated findings.
• Review and analyze documentation packages on behalf of the Division Chief, Assistant Division Chief, and management team for submission to the Executive Office for approval. Provide analytical guidance on the routing process, assess information for coherence, propose edits grounded in evaluations, monitor progress, maintain detailed records, and ensure timely execution of time-sensitive materials through systematic tracking.
• Assist in review of budget analysis and projections to monitor the Division's budget allotments and spending.
• Draft and review various personnel documents for Division management such as Duty Statements, Job Opportunity Bulletins, and Justification Memorandums.
• Perform other work-related duties as required. This may include but is not limited to: Attend workgroup committee meetings, and other problem-solving meetings to document and help in the process of developing best practices, policies or procedures. Attend various meetings to stay aware of relevant issues. Participate in presentations. Use various databases and software applications to perform job tasks and participate in training on new technologies as needed. Collaborate with staff to create, monitor, and update various documents, databases, tables, and charts.

You will find additional information about the job in the Duty Statement.

Working Conditions

Please note: Hybrid (In-Office & Telework) schedule will be considered after first probationary period.

This position is located in Rancho Cordova on White Rock Road, between Mather Field Road and Zinfandel Drive just off US 50 offering free parking is situated in the family-friendly suburbs of Sacramento. There is an abundance of nearby shopping centers and dining options with public transportation accessible nearby via Sacramento Regional Transit's bus and light rail systems.

This position is eligible for hybrid telework under California Government Code Section 14200 for eligible applicants residing in California. All telework schedules are subject to change and may be reevaluated at any time. Specific telework arrangements may be discussed in more detail with the respective hiring manager. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the State Controller's Office policies.

In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees' monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• ANALYST I

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #:

JC-519207

Position #(s):

051-550-5157-753

Working Title:

UPD Executive Assistant

Classification:

ANALYST I

$3,861.00 - $4,839.00 A

$4,181.00 - $5,233.00 B

$5,014.00 - $6,276.00 C

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

Work Location:

Sacramento County

Telework:

In Office

Job Type:

Permanent, Full Time

Facility:

Unclaimed Property Division

Work Shift:

8:00am - 5:00pm

Work Week:

Monday - Friday

Department Information

The Office of the State Controller (SCO) is the destination employer within the State of California. As California's chief fiscal officer, the Controller's Office ensures accountability and transparency of California's financial practices while promoting fairness and opportunity for all. Here, you'll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state's future.

The Unclaimed Property Division (UPD) of the California State Controller's Office plays a vital role in reuniting Californians with their lost or forgotten assets, such as bank accounts, stocks, or uncashed checks. This division safeguards unclaimed property and works diligently to return it to its rightful owners, ensuring fairness and financial equity across the state. By joining this division, you'll be part of a team that directly impacts people's lives on a day-to-day basis.

Take the next step in your career with an organization that values innovation, integrity, and the well-being of its employees. Apply today and build a California where everyone thrives!

Visit our website to learn more about the State Controller's Office.

How did you hear about us? Take our survey!

Special Requirements

Take the required examination here: Analyst I Examination

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 6/5/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

State Controller's Office

Human Resources

Attn: Human Resources Office, C.B.

300 Capitol Mall 3rd Floor, Ste 300

Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

State Controller's Office

Human Resources

Attn: Human Resources Office, C.B.

300 Capitol Mall 3rd Floor, Ste 300

Sacramento, CA 95814

Applications dropped off in person must be received by 5 p.m. in HR, by the final filing date.

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Demonstrate a high degree of initiative and analytical ability.
• Ability to work independently or as part of a team.
• Ability to deal with multiple tasks and changing priorities.
• Ability to provide customer service utilizing effective and professional communication.
• Must be dependable, punctual, and flexible to work under demanding conditions.
• Good typing and word processing/computer knowledge and experience with various Microsoft computer software programs (Outlook, Word, Excel, and Access).
• Excellent organizational and research skills with attention to detail.
• Ability to work quickly and accurately under pressure.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:

Brendan Duhow

(916) 631-3257

BDuhow@sco.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

SCO EEO Officer

(916) 324-2223

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.