Analyst - Payroll Systems

District Office - Analyst - Payroll Systems

Analyst - Payroll Systems

District Office

District Office - Position - Payroll

Job Number 8600047023

Start Date

Open Date 07/16/2026

Closing Date

The Payroll Department supports biweekly payroll processing for more than 10,000 employees at Baltimore City Public Schools, including on-demand payroll runs, calendar and fiscal year-end activities, quarterly tax updates, system enhancements, special projects, workforce support, and payroll administration governed by six collective bargaining agreements. The Analyst - Payroll Systems serves as a key liaison between Payroll, Human Capital Management (HCM), Benefits, Accounting, Information Technology, and external vendors to ensure payroll systems function efficiently and accurately. This position is ideal for a highly analytical professional who enjoys learning new technologies, working with complex payroll systems, analyzing data, and driving process improvements. The Analyst is responsible for supporting payroll operations, coordinating system testing and upgrades, documenting business processes, and ensuring payroll related system changes are thoroughly evaluated and validated prior to implementation.

Essential Functions

• Learn and assist with the processing of biweekly payrolls in Oracle for approximately 10,000 employees.
• Partner with payroll staff to understand existing workflows and identify opportunities to streamline, automate, and improve business processes.
• Develop, maintain, and oversee payroll system documentation, including business procedures, workflows, testing plans, and operational guides.
• Assist in the design, development, execution, and documentation of test scripts for Oracle HCM, UKG Ready, and other payroll related system updates and upgrades.
• Coordinate and perform testing of system enhancements, integrations, and releases with internal departments and external business partners.
• Collaborate with Payroll, Human Capital Management, Benefits, Accounting, and Information Technology teams to create and execute comprehensive cross-functional testing plans.
• Participate in payroll-related projects, system implementations, upgrades, and continuous improvement initiatives.
• Assist with year-end balancing activities by conducting system testing and validating payroll calculations, tax reporting, and compliance requirements.
• Provide backup support for payroll processing activities and assist in resolving payroll inquiries to ensure exceptional customer service.
• Analyze payroll data and generate reports to support operational and compliance needs.
• Maintain confidentiality of employee payroll information and sensitive organizational data.
• Perform and promote all activities in compliance with equal employment opportunity and nondiscrimination policies, applicable federal and state laws, Board policies, and professional standards.
• Utilizes resources appropriately to complete work in the most efficient manner; proactively communicates the status of work; participates and contributes fully as a team member; and exercises sound judgment and decision-making skills to resolve sensitive matters.
• Maintains confidential and sensitive information.
• Performs and promotes all activities in compliance with equal employment and non-discrimination policies; follows federal laws, state laws, school board policies, administrative regulations, and professional standards.

Maximum Salary 129933.00

Minimum Salary 85709.00

Desired Qualifications

• Bachelor's degree from an accredited college or university in Accounting, Finance, Business Administration, Human Resources, Information Systems, or a related field; or an Associate degree with an equivalent combination of education and relevant work experience.
• Minimum of seven (7) years of payroll experience, preferably in a high volume payroll environment, including payroll processing, timekeeping, and attendance administration.
• Experience with Oracle Fusion, UKG Ready, or other ERP, HRIS, payroll, or enterprise business systems.
• Experience supporting payroll systems, including system testing, upgrades, integrations, implementations, and process improvements.
• Working knowledge of federal, state, and local payroll tax regulations, statutory requirements, and payroll compliance practices.
• Comprehensive understanding of payroll administration processes and payroll related business operations.
• Experience in a public-sector, K-12 education, or unionized workforce environment is highly desirable.
• Advanced proficiency in Microsoft Office applications, particularly Excel and PowerPoint.
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail and accuracy.
• Excellent verbal, written, presentation, and interpersonal communication skills.
• Ability to maintain the confidentiality of sensitive employee and organizational information with professionalism and discretion.
• Demonstrated ability to work independently and collaboratively across cross-functional teams in a fast-paced, evolving environment.
• Strong customer-service orientation with a commitment to supporting internal and external stakeholders.
• Proven ability to identify process improvement opportunities, develop effective solutions, and drive continuous improvement initiatives.
• Ability to balance day-to-day operational responsibilities while contributing to strategic projects, system enhancements, and organizational goals.
• Demonstrated ability to prioritize competing demands, adapt to changing business needs, and operate with a strong sense of urgency.
• Certified Payroll Professional (CPP) certification is preferred.
• Bachelor's degree from an accredited institute of higher education or equivalent relevant professional experience required.
• At least four years of relevant full-time professional experience.
• Ability to interact with diverse constituencies and convey complicated information with tact and diplomacy.
• Proficient skill in the use of technical computer applications, including electronic databases, case management systems, and Microsoft Office, including Excel and Power Point.
• Ability to exercise independent judgment.
• Skill in research, presenting, and explaining policies and procedures, assembling data, preparing complex reports, and formulating and presenting recommendations.
• Ability to work collaboratively.
• Ability to develop and maintain strong working relationships with school system employees and managers at all levels, as well as government agencies and community stakeholders.
• Ability to multi-task, prioritize changing assignments, and organize busy workload, meet deadlines, and work well under pressure, while exercising excellent attention to detail.

Full time or Part time Full time

Additional Details

Qualified candidates for the above position must submit the following:

• Completed online application
• Resume that clearly demonstrates the above minimum qualifications. It is important that you include all experiences and education related to the position to which you are applying.
• Upload copies of all transcripts -undergraduate, graduate and all MSDE Certifications
• Must provide three (3) professional references to include: name, title, business address, e-mail address and phone number
• All documentation/certification necessary (scanned copies accepted) to substantiate minimum qualifications; must be uploaded into application
• All documentation must be scanned and uploaded to application

Benefits -- This position is eligible for benefits. To review the available options please see the information relevant to the union for this position by viewing the following link: http://www.baltimorecityschools.org

Baltimore City Public Schools ("City Schools") does not discriminate in its employment, programs, and activities based on race, ethnicity, color, ancestry, national origin, nationality, religion, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy or parenting status, family structure, ability (cognitive, social/emotional, and physical), veteran status, genetic information, age, immigration or citizenship status, socioeconomic status, language, or any other legally or constitutionally protected attributes or affiliations. Discrimination undermines our community's long-standing efforts to create, foster, and promote equity and inclusion for all. Some examples of discrimination include acts of hate, violence, harassment, bullying, or retaliation. For more information, see Baltimore City Board of School Commissioners Policies JBA (Nondiscrimination - Students), JBB (Sex-Based Discrimination - Students), JICK (Bullying, Harassment, or Intimidation of Students), ACA (Nondiscrimination - Employees and Third Parties), ACB (Sexual Harassment - Employees and Third Parties), ACD (ADA Reasonable Accommodations), and ADA (Equity), and the accompanying City Schools Administrative Regulations. City Schools also provides equal access to the Boy and Girl Scouts and other designated youth groups. Link to Full Nondiscrimination Notice.

This position is affiliated with the Paraprofessional and School-Related Personnel (PSRP) bargaining union.

This position is affiliated with the City Retirement System.

In accordance with Maryland law, City School is required to share the position salary ranges in its entirety. Please note, this is not the hiring range. The hiring range for this position is ($85,709 - $102,003.)