Role:
Project Specialist – Health Care Professional Engagements – WW Medical Immunology
100% on-site attendance required
This position is responsible for providing the day-to-day operational support of documentation, data entry and project coordination of Health Care Professional (HCP) consultant engagements and meetings.
The project specialist is to ensure that the planning and execution of HCP consultant engagements flows timely and accurately through the initiation, planning, execution, close out and payments of the process; and responsible for keeping projects on task and meeting deadlines; keeping all team members updated utilizing system software to ensure all projects are on track.
Characteristics / Skills Required:
• Highly efficient, strong organizational skillset
• Strong interpersonal/written communication and presentation skills
• Delivers accurate deadline-driven information to team members, vendors, and stakeholders
• Extremely detail oriented and possesses a sense of urgency to meet timelines
• Multitasker and problem solver
• Proficient in software that must be used independently
• Patient, adaptable and can work under high pressure situations
• Finance and budget coordination of purchase order requisitions and processing of invoice payments
Software:
• Microsoft Office Suite, Ariba, SAP, Veeva Event Management, Icertis, Workfront, SharePoint
Key Matrix Partners:
• Support the Team leads within WW HEOR, Advocacy and Research and Development, Local Market teams and Business stakeholders in Medical, Commercial, Legal, Compliance and Finance
List of Minimum Position Requirements/Competencies
• BA/BS Degree Required; 2-4 years of pharmaceutical industry experience with understanding of KOL/Thought Leader Engagements; Project Management and/or Advertising Agency experience preferred; Travel may be required up to 25%
• Leads by example, displaying integrity, collaboration, accessibility, adaptability, sound judgment/decision making, and solutions-oriented attitude
• Excellent planning, prioritization, management, and organizational skills; Proven ability to manage multiple projects with often quick changes
• Proven track record collaborating with large cross functional matrix teams and internal/external customer focused; must be able to work and collaborate in team environment
• Demonstrates an innovative growth mindset