Animal Services Business Manager

Animal Services Business Manager

Salary

$59,899.70 - $68,884.65 Annually

Location

Georgetown: 1855 S/E Inner Loop, TX

Job Type

Full-Time

Job Number

14.03349

Department

Animal Services

Opening Date

07/08/2026

Closing Date

Continuous

FLSA

Exempt

• Description
• Benefits
• Questions

JOB SUMMARY

Reporting to the Director of Animal Services, oversees administrative operations including financial and HR processes, procurement and purchasing, agenda preparation, contract coordination, software administration, and regulatory and records-retention compliance, and serves as liaison to County departments and law enforcement, in order to uphold the Williamson County Regional Animal Shelter (WCRAS) mission and promote its goals.

EXAMPLES OF WORK PERFORMED

• Manages administrative functions of the shelter, to include financial transactions, human resources, payroll, and acts as the computer system administrator
• Manages the creation, review, and submission of agenda items, ensuring compliance with County policies, procedures, and legal standards
• Serves as the primary liaison with Legal/General Counsel on contracts, grants, agreements, and other binding documents
• Acts as the central point of contact for all County departments on administrative, contractual, and auditing coordination
• Generates billing for local law enforcement agencies and assists these agencies with onboarding County tasks
• Serves as subject matter expert on records retention laws and ensures department-wide compliance with retention schedules and documentation requirements
• Oversees the procurement lifecycle, including RFPs, RFQs, bids, and contract administration, ensuring adherence to county and state requirements
• Performs purchasing coordination for the shelter, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, management of relationships with suppliers, liaison with County A/P and Purchasing departments, and preparation of end-of-fiscal year reporting
• Manages accounts payable and receivable for the shelter by tracking receipts, and treasury deposits, balancing discrepancy resolutions, and managing various spreadsheets and supply budget and is point of contact for internal county audits
• Acts as point of contact for shelter's HR functions including onboarding, personnel file maintenance, distribution and upkeep of shelter policy manual, and processes all shelter personnel changes
• Serves as shelter software administration point of contact, and ensures software is consistently utilized, updated, and audited
• Oversees recordkeeping compliance with shelter, local and State regulations, including archival and document retention policies and procedures
• Coordinates regular asset audits of shelter equipment
• Facilitates shelter regulatory compliance with veterinary personnel including DEA registrations, supplier license and credentialing requirements
• Reports all loss, risk, and safety issues or conditions to Director, including facilitation of worker's comp reporting to County HR department
• Defines and develops shelter standard operating guidelines and ensures compliance
• Assists Director with jurisdictional and annual reports and data compilation
• Participates in, and prepares reports and budgetary updates for, weekly leadership meetings
• Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to - Director of Animal Services

• Direct Reports - No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, walking, twisting, bending, stooping, kneeling, reaching, pushing, pulling, repetitive hand and fine motor movements

• Position involves lifting and carrying of animals and equipment up to twenty-five (25) pounds, and exertion of up to twenty-five (25) pounds of force to move objects

• Position involves hearing and/or seeing alert cues regarding animal and staff security

• Position involves maintaining composure in a high-stress environment

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment

• May work outside in inclement weather

• Frequent handling of animals, including contact with waste and blood

• Exposure to unpleasant smells and a noisy and wet environment associated with a shelter

• Frequent exposure animals that are agitated or injured that may attempt to bite or scratch

• Position involves working in a high-volume, fast-paced environment

• Position involves working with distressed individuals

IRREGULAR HOURS

• Flexibility to work evenings, weekends, and holidays is a schedule requirement

• May be deemed essential personnel for emergency situations, at discretion of Director

• Regular attendance is required

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

MINIMUM QUALIFICATIONS

• Associates degree and four (4) years of progressive administrative/business management experience; OR an equivalent combination of education and experience
• Demonstrated management knowledge to include basic statistical methods, fiscal and budgeting practices and procedures
• Demonstrated experience in a purchasing capacity, to include quote process, product/materials/equipment sourcing, purchase requirements, PO processing
• Experience in navigating local, state, or national regulations
• Strong Microsoft Office Suite skills, to include Word, Excel, Outlook, Access and Sharepoint
• Excellent interpersonal, teambuilding, and management skills
• Ability to work in a high-volume, fast-paced environment
• Maintain a satisfactory Motor Vehicle Record

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid driver's license

PREFERRED QUALIFICATIONS

• Bachelor's degree in a related field

• Knowledge of animal health and well-being, including nutritional needs, proper and safe handling and restraints, and pharmaceuticals commonly used to treat animal conditions

• Experience in animal behavior, health or welfare field

• Prior experience with Oracle software, WorkDay, Kronos software, and PetPoint

• Knowledge of equipment used in shelter animal surgery and medical care, including microscopes, small laboratory equipment, and surgical instruments

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes

• Motor Vehicle Record check: Yes

• Drug screening: Yes

• Physical exam: No

• Psychological exam: No

• Additional: N/A

SUPPLEMENTAL INFORMATION

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.

To review our benefit options and associated costs, click here to visit our interactive benefits cost estimator.

The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.

01

Do you possess an Associates degree and four (4) years of progressive administrative/business management experience; OR an equivalent combination of education and experience?

• Yes
• No

02

Do you possess demonstrated management knowledge, to include basic statistical methods, and fiscal and budgeting practices and procedures?

• Yes
• No

03

Do you possess demonstrated experience in a purchasing capacity, to include quote process, product/materials/equipment sourcing, purchase requirements, and PO processing?

• Yes
• No

04

Do you have experience in navigating local, state, or national regulations?

• Yes
• No

05

Do you have working knowledge of Microsoft Office Suite, to include Word, Excel, Outlook, Powerpoint, Teams and One Drive?

• Yes
• No

06

Do you possess excellent interpersonal skills in dealing with the public, co-workers and management?

• Yes
• No

07

Are you able to work independently and under pressure, in a high-volume office environment, producing accurate work and meeting established deadlines, while maintaining strict confidentiality?

• Yes
• No

08

How do you determine priorities in scheduling your time? Give an example.

09

Do you possess and maintain a satisfactory motor vehicle record?

• Yes
• No

10

Due to the nature of this position, the successful applicant must be able to pass a criminal history background check and drug screen (provided by County). I am able to meet this requirement.

• Yes
• No

11

This position requires work outside of "traditional business hours" per departmental needs. Are you willing/available to work non-traditional work schedules including evenings, weekends and holidays?

• Yes
• No

12

A preferred qualification is knowledge of animal health and well-being, including nutritional needs, common animal diseases and behavioral issues, proper and safe handling and restraints, caring for sick/injured/fractious animals, and pharmaceuticals commonly used in treatment of animal conditions. Do you possess this knowledge or work experience?

• Yes
• No

13

A preferred qualification is for an applicant to have experience in animal behavior, health or welfare field(s). Do you possess this experience?

• Yes
• No

14

A preferred qualification is knowledge of equipment used in shelter animal surgery and medical care, including microscopes, small laboratory equipment, and surgical instruments. Do you possess any of this related knowledge?

• Yes
• No

15

A preferred qualification is work experience with the following programs/software: Oracle, WorkDay, Kronos software, and PetPoint. Please list any that you have prior experience with.

• Oracle
• WorkDay
• UKG/Kronos
• PetPoint

16

Please provide a brief statement introducing yourself and illustrating why you should be considered as the most qualified individual for this position.

Required Question

Employer Williamson County

Address Human Resources

100 Wilco Way, Suite HR101

Georgetown, Texas, 78626

Phone 512-943-1533

Website https://www.wilcotx.gov/469/Human-Resources