AP/AR Administrative Assistant

AP/AR Administrative Assistant

Join the fast-paced, detail-driven environment at Gourmet Foods International as a AP/AR Administrative Assistant. In this role, you'll support the transportation department with light accounting duties, data reconciliation, expense validation, and administrative coordination. You'll help maintain accurate records across multiple systems, contribute to cross-functional communication, and ensure smooth day-to-day logistics operations.

Some of your duties may include:

• Reconcile payables invoices and apply correct General Ledger (GL) codes.
• Match invoices with purchase receipts to validate transactions.
• Review and validate fuel and hotel transactions for accuracy.
• Manage Accounts Receivable billing processes.
• Assist with collections and monitor aging reports.
• Make travel arrangements for transportation staff as needed.
• Prepare and submit driver expenses for approval.
• Maintain and update Comdata card records.

Things you need to be able to do:

• Strong communication skills with the ability to work across departments and with external vendors.
• Excellent problem-solving and account reconciliation skills.
• Ability to multitask efficiently with speed and accuracy.
• Proficiency in Microsoft Office, with a strong focus on Excel and Outlook.

Things that are a plus:

• High school diploma or equivalent (college coursework a plus).
• Minimum 2 years of accounting, administrative, or related experience.

Schedule: IN OFFICE. 8:00 AM to 4:30 PM

What we think you'll love about Gourmet Foods International:

• Stay Active: Fast-paced work keeps your day moving.
• Career Growth: Advancement opportunities and college tuition reimbursement.
• Innovation: Learn new technologies and support the distribution of innovative products.
• Team-Oriented Culture: Work with a team that values support and collaboration.

Gourmet Foods Benefits include Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Short Term, Long-Term Disability, and accident insurance. We also offer 401(k) with matching contributions, Profit Sharing, Competitive Salaries, Flexible Paid Time Off (PTO), Paid Holidays, Free College Tuition, PAID Parental Leave, Professional Development Programs, opportunity to grow within the Company, Employee Discount, Referral Bonus.

Bonus, Incentives & Company-Provided Resources: Company-provided laptop/computer/phone, Company-provided work shirts, Eligible for YES bonus.

GFI is a drug-free employer. You voluntarily consent to a pre-employment drug screen, and a background check will be required for the hiring process. Background checks can include, but are not limited to, previous employment, education, and criminal records.

Equal Employment Opportunity

Gourmet Foods International is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by law.