AP/AR Bookkeeper (Junior Accountant)

About Us:

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We are a growing, private equity backed automotive business specializing in car sales, vehicle restoration, and automotive services, with a team of about 45 employees. Our reputation is built on craftsmanship, transparency, and a passion for all things automotive. We're looking for a dependable, detail-oriented bookkeeper to take ownership of our day-to-day accounts payable and accounts receivable, keep our financial records accurate and audit-ready, and support our continued growth.

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Position Overview:

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We are seeking a detail-oriented AP/AR Bookkeeper to join our team in the automotive retail and restoration industry. This role owns the daily accounts payable and accounts receivable cycles and supports general bookkeeping across our business units, including car sales, restoration, in & out services , and trailers. Responsibilities include processing vendor bills and payments, invoicing customers and applying receipts, tracking customer deposits, reconciling bank and credit card accounts, and keeping our QuickBooks Online records clean and current.

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The ideal candidate will have 2+ years of accounts payable, accounts receivable, or full-cycle bookkeeping experience. In a smaller team environment, you'll work closely with the Accounting Manager, VP of Finance, and department leads.

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Key Responsibilities:

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Accounts Payable:

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•            Record and track vendor invoices

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•            Code all vendor activity accurately to the correct account and business unit

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•            Match invoices to purchase orders and receiving documentation, and resolve discrepancies with vendors and the operations team

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•            Prepare and run the weekly payment cycle across divisions and payment methods (checks, ACH, and company credit cards)

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•            Maintain vendor records and payment schedules, collect and file W-9s, and support year-end 1099 preparation

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•            Reconcile vendor statements and research aged or disputed balances

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Accounts Receivable:

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•            Enter and manage sales invoices for vehicle sales, trailers, service jobs, and restoration projects

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•            Apply customer payments and monitor customer deposits, ensuring proper allocation to vehicle sales or job costs

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•            Maintain the AR aging, monitor past-due accounts, and follow up on collections in coordination with the sales team

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•            Coordinate with sales and service departments to ensure all transactions are accurately recorded and properly documented

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Cash & Bank Management:

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•            Perform bank reconciliations for multiple accounts (operating, deposits, credit card)

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•            Monitor daily cash activity and merchant deposits, and ensure proper coding of transactions

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Close & Reporting Support:

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•            Manage daily accounting transactions in QuickBooks Online across all operating divisions

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•            Assist with the month-end close, including accruals, reclasses, and account reconciliations

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•            Maintain accurate general ledger coding and supporting detail by business unit

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•            Prepare reports and spreadsheets for the Accounting Manager and finance leadership as requested

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Compliance & Documentation:

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•            Support Florida sales tax (DR-15) preparation by compiling and reviewing the underlying invoice and sales receipt detail

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•            Pull and organize supporting documentation for external audits, lender field exams, and other requests

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•            Follow established accounting procedures and internal controls

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•            Handle confidential company, customer, and vendor information with discretion

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Qualifications:

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•            2+ years of accounts payable, accounts receivable, or full-cycle bookkeeping experience

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•            Proficient in QuickBooks or similar accounting software (QuickBooks Online preferred)

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•            Strong Excel skills (formulas, filtering, reconciliation templates)

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•            Working knowledge of basic accounting principles and the AP/AR cycle

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•            Strong attention to detail, organization, and follow-through

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•            Task prioritization

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•            Ability to work independently and communicate clearly with non-finance staff

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•            Proven integrity, confidentiality, and professionalism

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Preferred Experience:

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•            Associate or bachelor's degree in Accounting, Business Administration, or related field

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•            Automotive dealership, restoration, or service center accounting

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•            Exposure to Florida or multi-state sales tax filing

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•            Experience working in a small business setting where flexibility and self-direction are essential

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What We Offer:

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•            Competitive hourly pay based on experience

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•            Health insurance contribution

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•            Paid time off and holidays

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•            Opportunity to grow with a company that values expertise and integrity