Accounts Receivable & Payable Specialist

Denver, CO | $26–$30/hour | Full-Time In-Office

We are seeking an experienced Accounts Receivable & Payable Specialist to support accounting operations across multiple related companies in a manufacturing and distribution environment. This role is primarily focused on accounts receivable, including customer invoicing, payment posting, aging, collections, account reconciliation, and customer account maintenance, with additional support in accounts payable and biweekly payroll processing.

Accounts Receivable

• Distribute customer invoices daily through email and online customer portals

• Apply customer payments accurately, including check, credit card, ACH, wire, and other electronic payments

• Post revenue transactions and maintain accurate customer account records

• Monitor AR aging and follow up on past-due balances

• Contact customers regarding delinquent accounts and payment status

• Assist with payment arrangements and collection referrals when necessary

• Research and resolve billing, payment, credit, and account discrepancies

• Process approved customer refunds, credits, and account adjustments

• Reconcile receivable activity and verify account balances

• Prepare daily, weekly, and monthly AR reports and summaries

• Work closely with customers, sales, customer service, and internal teams to resolve account issues

Accounts Payable

• Enter and process vendor invoices in the ERP/accounting system

• Match invoices to purchase orders, packing lists, and supporting documentation

• Prepare approved invoices and payment batches

• Reconcile vendor statements and research discrepancies

• Maintain vendor records and process credit memos or account adjustments

• Support electronic payments and other AP functions as needed

Payroll Processing

• Process biweekly payroll for multiple companies

• Review time records, earnings, deductions, payroll reports, and funding totals

• Identify and correct payroll discrepancies

• Maintain accurate and confidential payroll documentation

Other Accounting Responsibilities

• Reconcile accounting transactions and verify system balances

• Review employee expense reports for accuracy and approval

• Maintain accurate customer, vendor, invoice, payment, and accounting records

• Prepare spreadsheets and finance reports

• Support month-end accounting activities and special projects

Required Qualifications

• Associate degree in Accounting, Finance, Business, or related field

• 3–5 years of accounts receivable, billing, collections, AP, or accounting support experience

• Strong experience with customer invoicing, payment posting, aging, reconciliation, and collections

• Experience supporting multi-company accounting operations

• Proficiency with QuickBooks Online and Microsoft Excel

• Knowledge of general accounting principles and reconciliation practices

• Strong math, analytical, organizational, and problem-solving skills

• Ability to manage multiple priorities while maintaining accuracy and confidentiality

Preferred Experience

• Manufacturing, distribution, or industrial accounting

• High-volume accounts receivable

• Customer billing portals

• Aging reports and collections

• ERP systems

• Multi-company accounting

• Purchase orders and receiving documentation

• Vendor and customer account reconciliation