AP & AR Specialist
Newington, CT
Temporary to hire
$24-28/hr, based on experience
Required Qualifications
- 2+ years of professional experience in accounts payable and accounts receivable
- Strong, hands-on QuickBooks experience (required)
- Proficiency in Microsoft Excel
- High attention to detail and accuracy in data entry and reconciliation
- Comfortable handling high-volume transactional work and backlog cleanup
This role supports day-to-day accounting operations with a focus on Accounts Payable, Accounts Receivable, and billing functions. Working closely with the Full-Charge Bookkeeper, this individual will handle transactional accounting activities, including invoice entry, bank data entry, and backlog cleanup. The ideal candidate is detail-oriented, comfortable in QuickBooks, and able to identify and resolve discrepancies in financial records while managing a high volume of work.
Additional Responsibilities
- Process Accounts Payable including invoice entry, coding, and assisting with payment processing
- Maintain vendor records, reconcile vendor statements, and respond to vendor inquiries
- Support Accounts Receivable including invoicing, cash application, and collections follow-up
- Generate and distribute customer invoices based on internal direction
- Monitor AR aging and escalate outstanding balances as needed
- Perform billing functions within QuickBooks, ensuring accuracy of customer data, pricing, and terms
- Apply and reconcile incoming payments (check, ACH, credit card)
- Enter vendor invoices and bank transactions accurately in QuickBooks
- Clean up and clear accounting backlog items, including historical AP/AR discrepancies
- Review financial data for errors and resolve discrepancies across AP, AR, and bank activity
- Assist the Full-Charge Bookkeeper with month-end close tasks, including basic reconciliations and reporting
- Utilize Excel for tracking, data validation, and cleanup efforts
- Support general administrative and accounting tasks as needed
INDA