Accounting, Accounts Payable, Accounts Receivable, Administrative Skills, Billing, CAD/CAM (Computer-Aided Design/Computer-Aided Manufacturing), Commercial Real Estate, Corporate Compliance, Insurance Documentation, Leadership, Maintain Compliance, Organizational Skills, Property Management, Property Tax, Real Estate, Reconciliation, Rentals, Revenue/Sales Reporting, Sales, Team Player, Time Management, Vendor/Supplier Selection
Our client is an established real estate investment firm in San Diego. Their portfolio spans multiple properties across a number of states. They're looking for a AP/AR Specialist to join their accounting team. In this role, you will handle full cycle accounts payable and receivable along with the compliance administration that keeps a multi state portfolio running.
Why Consider this Role?
- Stable and established portfolio.
- Exposure to the entire AP/AR cycle plus entity level compliance work across multiple states.
- Lean accounting team and direct access to senior accounting leadership.
Responsibilities:
- Process, code, and route a high volume of invoices across multiple entities and states in Yardi Voyager for weekly check runs.
- Handle daily commercial rent payments including wire transfers, checks, and ACH deposits.
- Maintain commercial tenant ledgers, track arrears, and communicate with tenants regarding rent, CAM, and percentage rent charges.
- Support the accounting team on NNN related administrative tasks.
- Ensure timely payment of property taxes, utilities, and vendor invoices across multiple states.
- Reconcile vendor statements, resolve billing discrepancies, and process annual 1099 filings.
- Enter and reconcile percentage rent sales data reported by commercial tenants, ensuring accurate monthly and quarterly sales reports in Yardi Voyager.
- Track and file Annual Reports, Periodic Reports, Statements of Information, and business licenses for multiple LLCs, LPs, and corporations across several states.
- Collect, review, and maintain current Certificates of Insurance for tenants, vendors, and contractors to ensure lease and company compliance.
- Onboard new vendors, confirming W-9s and compliance documents are on file before payment is issued.
- Track monthly vendor contracts.
- Monitor property tax due dates across multiple out of state county jurisdictions and ensure payments are processed on time.
- Maintain a high level of discretion and confidentiality regarding client assets and investments.
Minimum Qualifications:
- 3 years of experience in accounts payable and receivable within commercial real estate or property management.
- Proficiency in Yardi Voyager.
Preferred Qualifications:
- Experience with CAM reconciliations.
- Strong organizational skills and comfort working across multiple states and jurisdictions.
- Professional demeanor and a team oriented working style suited to a small, collaborative office.
Compensation:
*The below represents the lowest to highest expected salary range for this job opening upon hire. Our client ultimately may pay more or less than the posted salary range, and the salary range may be modified in the future. Our client will consider job-related factors including, but not limited to, education, qualifications, certifications, experience, skills, geographic location, and business or organizational needs when determining pay.