Position Summary
We are seeking a detail-oriented Project Billing Specialist to support project-based invoicing and financial operations. This role is responsible for managing end-to-end billing across multiple projects, ensuring accuracy, contract compliance, and timely submission through client billing portals. The ideal candidate will also bring hands-on accounts payable experience and be comfortable working across both billing and vendor-related processes.
Key Responsibilities
Project Billing & Invoicing
Prepare and submit accurate project-based invoices utilizing various billing portals
Review contracts, rate schedules, and job cost data to ensure alignment with billing requirements
Coordinate with project managers to validate billable costs, project progress, and change orders prior to invoicing
Monitor billing schedules, contract values, and invoice status across multiple active projects
Investigate and resolve billing discrepancies, including pricing, scope, and documentation issues
Client Portal & E-Billing Management
Upload, submit, and track invoices through various client billing portals (e-billing systems)
Ensure compliance with client-specific billing guidelines and documentation requirements
Manage invoice rejections, revisions, and resubmissions within portals
Maintain organized digital records of submitted invoices and supporting documentation
Accounts Payable Support
Process vendor invoices, ensuring proper coding, approvals, and accurate entry into the system
Assist with vendor setup, invoice matching, and payment coordination
Reconcile vendor statements and resolve discrepancies in collaboration with internal teams
Support monthly close activities related to AP and billing
Reporting & Reconciliation
Maintain accurate billing and financial records, including job-level tracking and reporting
Assist with account reconciliations and month-end close processes
Monitor aging reports and support collections efforts as needed
Prepare ad hoc reports related to billing activity, revenue, and outstanding balances
Qualifications
Required:
2+ years of experience in project billing, preferably within a construction environment
Experience working in accounts payable or supporting A/P processes
Hands-on experience with client billing portals / e-billing systems
Strong understanding of billing structures
Proficiency in Microsoft Excel (reconciliations, data analysis)
Excellent attention to detail and ability to manage multiple priorities
Qualifications
Medical, dental, and vision insurance
401k retirement account
Pay Details: $60,000.00 to $75,000.00 per year
Search managed by: Matthew Nolan
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
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