AP Associate

We’re seeking a detail-oriented Accounts Payable Associate to join our Finance & Accounting team. This role supports the day-to-day accuracy and organization of our accounts payable, accounts receivable, billing, expense, and credit card reconciliation processes. The ideal candidate is organized, dependable, comfortable working with financial data, and able to follow up across teams to keep transactions and documentation current. This is a strong opportunity for someone early in their finance or accounting career who wants hands-on exposure to the full AP/AR cycle in an agency environment.

What You’ll Do

Accounts Payable

· Process vendor invoices and employee expense reimbursements, verifying requirements, approvals, signatures, and supporting documentation before payment.

· Maintain accounts payable records, monitor due dates, and support timely payment processing in accordance with company procedures.

· Communicate with third-party vendors as needed to resolve invoice or payment questions.

Accounts Receivable & Billing

· Prepare monthly invoice summaries for one client along with supporting documentation

· Reconcile invoice numbers and dollar amounts across billing documents and internal systems

· Maintain organized, accurate records and meet monthly billing deadlines

Credit Card & Expense Reconciliation

· Create, verify, and process company credit card reconciliations, matching transactions to receipts and supporting documentation.

· Track and report missing or incomplete expense submissions and receipts, and follow up with employees to resolve them.

Data Entry, Records & Reporting

· Enter and verify data in accounting and expense management systems for accounts payable, billing, and accounts receivable.

· Keep a clean, organized, and systematic filing system for all financial records.

· Collaborate with internal teams to ensure timely reconciliations, accurate coding, billing support, and financial reporting.

Month-End Close & Audit Support

· Support the monthly close process by preparing reconciliation summaries, schedules, and other requested documentation.

· Assist with documentation for internal reviews and flag discrepancies or irregularities for investigation.

What You’ll Bring

Education and Experience

· Associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience will be considered.

· 1–2 years of experience in accounts payable, accounts receivable, bookkeeping, or a related finance support role preferred.

· Familiarity with basic bookkeeping procedures.

Skills and Abilities

· Strong attention to detail, organization, and accuracy when working with invoices, payments, receipts, and financial data.

· Strong follow-through and clear written and verbal communication, with the ability to work across departments to resolve missing information or discrepancies.

· Ability to manage recurring deadlines and multiple priorities in a fast-paced agency environment.

· Ability to work independently and handle confidential information with discretion.

· Sound judgment, a proactive, problem-solving mindset, and eagerness to learn.

· Proficiency with Microsoft Excel, Google Sheets, and working knowledge of Word, PowerPoint, and Outlook.

Preferred Qualifications

· Experience with accounting or expense management platforms and familiarity with basic general ledger and reconciliation processes.

· Experience in an advertising, marketing, professional services, or other client-service environment is a plus.