Last date to apply: We are continuously accepting applicationsEssential Job Functions Ensures timely and accurate payment of all vendor invoices through check, ACH, and wire transfer by validating, processing, and reconciling invoices in accordance with company policiesMaintains expense control and financial accuracy while managing all company billing and invoicing activities, including paper and electronic invoicingProtects organizational value by maintaining strict confidentiality of financial and operational informationContinuously reviews and updates procedures to reflect process changes and best practicesProcesses vendor invoices, including receipt, matching, and validation against properly approved purchase orders and receiving documentation, and accurately enters invoices into the Accounts Payable systemResearches and properly documents management approval of all discrepanciesReviews and posts employee expenses & mileage, ensuring they follow company policy and have the proper approvalsSchedules payments and processes checks and wire transfers weekly through Sunday of the following weekObtains manager approval for scheduled payments and executive approval prior to releasing payment; checks greater than $10,000 will require a second signatureEnsures all payments have appropriate documentation and are properly approved before processing, in accordance with company policyMaintains control and custody of blank check stock and reconciles usage to ensure no checks go missingDistributes or mails signed checks in accordance with established proceduresRecords any invoices for prepayment and clears them when the goods are receivedAttaches check “file copy” to invoice packets and scans/indexes all payments for quick and consistent retrieval via BMI scanning softwareMaintains the Vendor Master File by ensuring all new vendors and vendor changes are set up only after proper written approval is obtained from Purchasing, in accordance with established P2P controls and documentation requirementsMaintains and updates the Recurring Item Log, ensuring all required accruals are identified and shaded in red when applicablePrepares and submits accurate month‑end reporting for non‑merchandise accruals, ensuring completeness and alignment with financial closing requirementsUtilizes SQL and Excel (data tables and pivot tables) for efficient reporting and analysisMonitors customer auto‑invoicing on warehouse orders and updates the freight and invoicing for all PPD & ADD orders, ensuring they are invoiced in a timely manner and in the proper monthPrints any non‑electronic invoices and mails them to the customer promptly to ensure timely delivery and paymentSupports business alignment through frequent collaboration and communication with personnel across all departmentsParticipates in IT development initiatives to continuously improve accounts payable, billing systems, and reporting capabilities; creates and reviews internal controls to ensure accurate processing and reportingMaintains job knowledge through ongoing education and professional developmentPerforms year‑end and third‑party audit dutiesIssues, manages, or cancels company credit cards per company policy and executive directionAnalyzes and summarizes data, reports findings, interprets results, and provides recommendationsOther projects as neededKnowledge, Skills, and Abilities Read, understand, and consistently follow procedures and policiesInterpret and apply corporate financial policies and company controlsStrong work ethic and focus on problem solvingStrategic thinker with a desire for continuous improvementCommunicate analyses and information clearly, concisely, and effectivelyWork with people in a manner that shows sensitivity, tact, and professionalismStrong organizational skills, and ability to prioritize and balance workload to meet deadlinesAttention to detail, multi‑tasking, and strong follow throughRequirements Generally 1‑3 years of experienceCommensurate SQL reporting experience requiredCommensurate proficiency with ExcelDegree in Accounting preferredCommensurate performance, skills, and knowledgeExperience with ERP systems preferredPhysical and Safety Requirements Typical office setting; sedentary work with occasional walking, standing, bending, carrying light items, and driving an automobile. No special physical demands required. Reasonable accommodations may be made for disabled individuals.Other Duties This job description is not comprehensive and duties may change at any time.Employment at Will This job description does not constitute a contract of employment; both the associate and the company may exercise their employment‑at‑will rights.Equal Opportunity Employer We are an equal opportunity employer and celebrate diversity. We are committed to creating an inclusive environment for all employees and candidates.#J-18808-Ljbffr