Accounting Software, Accounts Payable, Automation, Billing, Credit Cards, Cross-Functional, Detail Oriented, Error Handling, Keyboards, Microsoft Excel, Microsoft Word, Organizational Skills, Payment Processing, Physical Demands, Reconciliation, Time Management, Vendor/Supplier Selection
Position Summary
The Accounts Payable position is responsible for all accounts payable processing, oversight of company credit cards, and customer payment processing.
Primary Responsibilities
- Accurate and timely Invoice processing in Sage Intacct and Coupa to meet payment terms.
- Three-way match with vendor invoices, PO and packing slips.
- Coupa matching and exception handling.
- New vendor set-up (W-9 Forms) and ongoing vendor maintenance.
- Perform Vendor statement to invoice reconciliation to resolve open items timely.
- Respond to vendor and internal inquires regarding payment status with professionalism and accuracy.
- Assist with weekly invoice payment execution.
- Proactively identify missing invoices.
- Support the annual 1099 reporting process, including vendor setup review and compliance.
- Cross-Functional Collaboration with Internal departments to coordinate AP activities.
- Support monthly and year-end accounts payable close activities.
- Participate in accounts payable automation projects.
Required Qualifications / Attributes
- Proficient in Microsoft Excel and Word
- Strong organizational skills and proven attention to detail
- Ability to work in a fast-paced environment
- Must be 18 years of age or older
Education and Experience
- 2-year degree preferred
- Accounts payable experience
- Experience with software conversions
- Experience with Sage Intacct or other accounting software
Minimum Physical Requirements
- Ability to sit for extended periods
- Ability to use computer keyboard and monitor for extended periods
*Virginia Green is committed to a diverse and inclusive workplace. All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability or other legally protected status.
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