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AP Clerk

Qualified Staffing

Mount Jackson, VA

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JOB DETAILS
SKILLS
Accounting, Accounting Close, Accounting Software, Accounts Payable, Administrative Skills, Apple, Balance Sheet, Billing, Bookkeeping, Cargo/Freight, Central Supply, Communication Skills, Corporate Policies, Customer Support/Service, Detail Oriented, Documentation, External Audit, Finance, General Ledger Accounting, Healthcare, High School Diploma, IBM AS-400 Server, Information Technology & Information Systems, Internal Audit, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Organizational Skills, Payment Processing, Purchase Orders, Purchasing/Procurement, Reconciliation, Shipping/Receiving, Team Player, Time Management, Vendor/Supplier Relations, Warehousing
LOCATION
Mount Jackson, VA
POSTED
2 days ago
Accounts Payable ClerkMon-Friday $25.00The Accounts Payable Clerk (A/P) is responsible for providing financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts under their control.  This role plays a key part in ensuring timely payments and supporting the financial health of the organization.  The ideal candidate is detail-oriented, organized and comfortable working in a fast-paced environmentEssential Functions and Responsibilities:
  1. Review, verify and enter vendor invoices into the accounting system as submitted daily.
  2. Ensures proper distribution of expenditures to general ledger accounts.
  3. Matches invoices to purchase orders and receiving records to verify accuracy and follows-up with Purchasing, Central Supply and Warehouse personnel regarding discrepancies.  
  4. Processes invoices for payment, once approvals have been obtained in accordance with company policy and discrepancies resolved.
  5. Prepares and processes check runs, ACH payments and wire payments.
  6. Maintains accurate and organized AP files and records.
  7. Tracks outbound freight and apple freight costs.
  8. Maintains strong relationships with assigned vendors.  Responds to vendor inquires timely and professionally.
  9. Reconciles vendor statements and resolve billing discrepancies and/or payment issues monthly.
  10. Reconciles received versus invoiced balance sheet account.
  11. Assists with month-end close by preparing AP accruals and reports.
  12. Support internal and external audits by providing necessary documentation.
  13. Cross-trained with other A/P Clerk.
  14. Performs other tasks/duties as assigned.
Required Knowledge, Skills and Abilities:
  1. High School Diploma or GED, associate or bachelor’s degree in accounting or finance preferred
  2. 1-3 years Accounts Payable or other accounting experience
  3. Knowledge of basic bookkeeping and accounting payable principles
  4. Strong customer service skills, both internal and external 
  5. Regular and reliable attendance required.
  6. Proficient in Microsoft Office applications including Excel, Outlook, and Word.
  7. Good organizational skills, strong detailed orientation and the ability to meet operational and financial deadlines.
  8. Excellent team player that is highly motivated and a self-starter.
  • Ability to communicate clearly and professionally, both verbally and in writing.
  1. Knowledge of S2K and AS400 Information System strongly preferred.
  • Ability to handle pressures of dealing with priorities that change frequently and have very short time frames.
  Why work for Qualified Staffing? -We offer a fantastic benefits package to all of our employees. This includes healthcare, vacation/holiday pay, and 401K! In fact, these are the same benefits that we offer our corporate employees!-Applying for one job with Qualified Staffing is like applying for hundreds of jobs all at once!-We respond to every job applicant within 24 - 48 hours.Apply now to schedule an interview
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