AP Clerk

Job Summary

The Accounts Payable Clerk is responsible for accurately processing invoices, maintaining vendor records, and supporting the timely payment of company obligations. This position works closely with internal departments and vendors to ensure invoices are properly documented, coded, approved, and paid in accordance with company policies and procedures. The AP Clerk plays a key role in maintaining accurate financial records and supporting the overall accounting function.

Responsibilities

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• Review vendor invoices for completeness, accuracy, and proper supporting documentation.
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• Verify invoice approvals and process invoices in accordance with company policies and procedures.
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• Code invoices to appropriate cost centers and general ledger accounts.
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• Match purchase orders, invoices, and receiving documents to ensure accuracy.
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• Enter accounts payable transactions into the accounting system.
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• Prepare and process vendor payments, including checks, ACH transactions, and wire transfers as needed.
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• Reconcile vendor statements and investigate payment discrepancies.
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• Respond to vendor inquiries regarding invoice status, payment schedules, and account balances.
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• Maintain accurate accounts payable files and electronic records, including document scanning and retention.
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• Monitor payment due dates to ensure timely and accurate vendor payments.
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• Assist with maintaining vendor information and payment terms.
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• Collaborate with Purchasing, Supply Chain, and Receiving teams to resolve invoice and purchase order discrepancies.
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• Assist with month-end closing activities, including account reconciliations and reporting support.
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• Provide documentation and support for internal and external audits.
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• Participate in system testing, process improvements, and special projects as assigned.
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• Maintain confidentiality of financial information and company records.
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• Perform other duties as assigned.
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Qualifications

Experience

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• Minimum of 2–3 years of Accounts Payable, accounting support, or related clerical experience preferred.
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• Experience processing high-volume invoices and vendor payments preferred.
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Education

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• High school diploma or equivalent required.
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• Associate degree in Accounting, Finance, or Business Administration preferred.
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Technical Skills

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• Proficiency in Microsoft Excel, Word, and Outlook required.
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• Experience with ERP or accounting systems preferred; INFOR ERP experience is a plus.
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• Strong data entry and keyboarding skills with a high degree of accuracy.
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• Strong attention to detail and organizational skills.
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• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
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• Excellent verbal and written communication skills.
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• Strong problem-solving and reconciliation skills.
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• Ability to work independently and collaboratively within a team environment.
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• Ability to build and maintain positive vendor and internal customer relationships.
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