Assist A/P Manager with day to day financial transactions, including verifying, classifying, and recording accounts payable data.
o Assist A/P Manager with weekly check-run
o Assist A/P Manager with month end vendor reconciliations
o Establish strong communication with vendors
o Enter and pay monthly entity rent payments timely
o Record capital expenditures in accordance with company capitalization policy
o Assist A/P Manager with month end recording of credit card activity and accumulate receipts from the respective cardholders
o Maintain Bill.com system
§ Ensure invoice back-up is uploaded to each vendor for tracking purposes
§ Clear all sync errors
· Communication (strong communication skills are necessary for this role):
o Supporting Finance and Leadership teams as needed
o Corporate office team
o Inter-departmental communication with the Operations Team
· Administration:
o Complete credit applications as needed
o Obtain Form W-9 as needed
o Assist with year end 1099 preparation
· Acquisition Related Support:
o Maintain vendor accounts pre and post-acquisition(s)
o Consolidate all vendor accounts where needed
Qualifications:
· 1+ years of experience working within a multi-entity business
· Must have worked in accounts payable or administration role within the last 4 years on a consistent basis
· Experience in small corporate office preferred
· Bachelor’s degree or equivalent experience preferred
- Proficient with the Microsoft suite of products
· Corporate culture fit is the most import qualification for this role
· Must be fun, energetic, friendly, and social