AP Coordinator

Kforce has a client in Maryland Heights, MO that is seeking an AP Coordinator. Key Responsibilities:

• Receive, review, validate, and process vendor invoices in accordance with company policies and procedures
• Ensure proper coding, approvals, and documentation for all accounts payable transactions
• Process weekly check runs and patient refunds; Upload payment files to bank
• Reconcile vendor statements and investigate discrepancies to ensure accurate account balances
• Respond promptly to vendor and internal inquiries regarding invoice and payment status
• Maintain vendor records, including W-9 documentation, bank information, and contact details
• Monitor accounts payable aging and assist in resolving outstanding items
• Support month-end and fiscal year-end activities by preparing accruals, reconciliations, and requested reports
• Assist with preparation and distribution of annual 1099 reporting
• Identify opportunities for process improvements and support automation initiatives within the AP function
• Collaborate with Purchasing, Finance, and operational departments to resolve payment and purchase order issues
• Reconcile corporate credit card transactions, review supporting documentation for accuracy, prepare monthly credit card expense allocations and enter approved transactions in Great Plains
• Perform other duties and special projects as assigned

Requirements:

• Associate degree in Accounting, Finance, Business Administration or related field; Equivalent combination of education and experience may be considered
• Minimum of 2 years of accounts payable, accounting, or finance-related experience
• Experience working with accounting or ERP systems
• Proficiency in Microsoft Office applications, particularly Excel
• Knowledge of 1099 reporting requirements and vendor management processes
• Experience with automated invoice processing and workflows preferred
• Knowledge of invoice processing, payment methods, reconciliations, and vendor management
• Excellent organizational and time management skills with the ability to handle multiple priorities
• Proficient in Excel, including basic formulas, sorting, and filtering
• Effective written and verbal communication skills
• Strong problem-solving and analytical skills
• Customer service orientation with the ability to build positive vendor and stakeholder relationships
• Ability to meet established deadlines while maintaining a high level of accuracy
• Ability to research, analyze, and solve discrepancies efficiently
• Ability to adapt to changing business needs and process improvements