AP Coordinator

Location: Westport, CT
Compensation: $25-27/hr
Schedule: Full-Time, In-Office
Reports To: AP Manager

Position Overview

We are seeking a detail-oriented and organized AP Coordinator to join our accounting team in Westport, CT. This role is responsible for the day-to-day processing of vendor invoices, maintaining accurate vendor records, supporting payment processing, and ensuring timely and accurate accounts payable operations across multiple communities and development/construction projects.

The ideal candidate will have strong attention to detail, excellent communication skills, and experience working in a fast-paced accounting environment.

Key Responsibilities

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• Review, code, and enter vendor invoices into the accounting system
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• Verify invoices have appropriate approvals prior to processing
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• Ensure accurate General Ledger coding and expense allocation
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• Maintain and update vendor records, including payment information and tax documentation
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• Obtain and manage vendor W-9 forms and related records
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• Process voucher batches and post transactions within the accounting system
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• Coordinate invoice approvals with Office Managers and other stakeholders
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• Reconcile vendor accounts and investigate discrepancies
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• Research and resolve open payable items and vendor inquiries
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• Respond professionally to vendor questions via phone and email
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• Scan and electronically attach supporting documentation to invoices and vouchers
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• Prepare, process, and distribute vendor payments
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• Assist with month-end close activities and special accounting projects as needed
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• Support the accounting team with administrative and operational tasks
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• Collaborate effectively with team members and contribute to a positive work environment
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Qualifications

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• Associate's degree in Accounting, Finance, Business, or a related field
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• 2+ years of Accounts Payable experience
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• Strong attention to detail and organizational skills
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• Excellent verbal and written communication skills
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• Ability to manage multiple priorities and meet deadlines
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• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word
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• Bachelor's degree in Accounting, Finance, Business, or related field
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• Experience with Yardi would be ideal
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• Experience using Ramp or similar expense management platforms
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• Real estate, property management, construction, or multi-entity accounting experience a plus!
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