AP/Counselor Secretary

Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school's administrative

staff.

Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets, databases, and do word processing Ability to maintain accurate and auditable records Knowledge of basic accounting principles Ability to follow verbal and written instructions Ability to perform a variety of tasks often-changing assignment on short notice Effective organizational, communication, and interpersonal skills Experience: 5 years of secretarial experience Major Responsibilities and Duties: Records, Reports, and Correspondence 1.

Prepare

campus

communications,

correspondence,

forms,

manuals,

reports,

purchase

orders,

and

payment

authorizations

following

district

standards

and

requirements.

2.

Prepare

instructional

materials

and

as

requested.

3.

Maintain

a

daily

teacher

attendance

log

and

records

for

substitute

teachers.

4.

Monitor

and

process

time

records

including

leave

requests

and

reports.

Channelview ISD 10/2025 Page | 1 Administrative Assistant: AP/Counselor

Campus Assistant Principal/Counselor

Assigned Campus

Non-Exempt

215 Days / 11.5 Months

CP 03

5.

Compile

information

and

submit

to

central

office

according

to

established

procedures

and

deadlines.

6.

Maintain

school

calendar

of

events.

7.

Compile,

maintain,

and

file

all

reports,

records,

and

other

documents

as

required.

8.

Maintain

student

records

according

to

established

procedures.

Reception and Phones 9.

Receive

incoming

calls,

take

reliable

messages,

and

route

to

appropriate

staff.

10.

Assist

students,

teachers,

and

parents

as

needed.

11.

Schedule

meetings

and

appointments

and

maintain

calendar

for

principal.

Accounting and Inventory 12.

Prepare

and

make

cash

deposits

for

activity

account(s).

May

be

responsible

for

maintenance

of

activity

check

register(s)

and

ledger(s).

13.

Assist

with

campus

budget

preparation

and

maintain

accurate

records

of

expenditures.

14.

Prepare

and

process

purchase

orders

and

receive,

store,

and

issue

supplies

and

equipment.

15.

Maintain

inventory

of

fixed

assets,

equipment,

and

supplies.

Other 16.

Assist

with

planning,

preparation,

and

setup

of

faculty

meetings

and

campus

activities.

17.

Sort,

distribute,

or

deliver

mail

and

other

documents.

18.

Administer

medication

to

students,

check

temperatures,

and

notify

parents

of

student

illness

in

nurse's

absence.

19.

Maintain

confidentiality.

20.

Follow

district

safety

protocols

and

emergency

procedures.

Supervisory Responsibilities: Monitor the work of campus secretaries and clerical aides. Channelview ISD 11/2025 Page | 2

Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and

duties

that

may

be

assigned

or

skills

that

may

be

required.

Channelview ISD 11/2025 Page | 3 Signature Printed Name Date