AP/Office Admin

Synerfac Technical Staffing

Hockessin, DE

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JOB DETAILS

SKILLS

Accounting, Accounting Close, Accounts Payable, Administrative Skills, Billing, Bookkeeping, Business Administration, Calendar Management, Communication Skills, Customer Support/Service, Detail Oriented, Documentation, ERP (Enterprise Resource Planning), Establish Priorities, Financial Administration, Financial Management, High School Diploma, Interpersonal Skills, Intuit Quickbooks, Microsoft Dynamics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Multitasking, Operations Management, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Purchase Orders, Reconciliation, Record Keeping, Records Management, Shipping/Receiving, Telephone Skills, Time Management, Writing Skills

LOCATION

Hockessin, DE

POSTED

1 day ago

Job Description:

Our client is seeking a detail-oriented and organized Accounts Payable / Office Administrator to support daily accounting functions while ensuring the efficient operation of the office. This role is ideal for someone who enjoys balancing financial responsibilities with administrative support in a fast-paced environment.

-Process accounts payable invoices accurately and in a timely manner.
-Match purchase orders, invoices, and receiving documents while resolving discrepancies.
-Prepare weekly check runs, ACH payments, and maintain vendor payment records.
-Reconcile vendor statements and respond to vendor inquiries.
-Assist with month-end closing activities, expense reporting, and account reconciliations.
-Maintain accurate financial and administrative records, both electronically and in paper files.
-Answer phones, greet visitors, and provide general administrative support to the office.
-Order and maintain office supplies and coordinate office vendors as needed.
-Schedule meetings, assist with correspondence, and support internal departments with administrative tasks.
-Ensure confidentiality of financial and employee information while maintaining organized documentation.
-Assist with additional bookkeeping, payroll support, or office projects as assigned.

Requirements:
-High school diploma or equivalent required; Associate's degree in Accounting, Business Administration, or a related field preferred.
-2+ years of experience in accounts payable, bookkeeping, or office administration.
-Proficiency with Microsoft Office Suite, particularly Excel and Outlook.
-Experience using accounting or ERP software such as QuickBooks, Sage, Microsoft Dynamics, or similar systems is preferred.
-Strong organizational skills with exceptional attention to detail and accuracy.
-Excellent verbal and written communication skills.
-Ability to prioritize multiple tasks, meet deadlines, and work independently.
-Professional demeanor with strong customer service and interpersonal skills.
-Experience supporting small to mid-sized office environments.
-Knowledge of basic accounting principles and financial recordkeeping.
-Ability to identify and resolve invoice discrepancies efficiently.

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About the Company

Synerfac Technical Staffing

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