PRIMARY PURPOSE:
Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.
QUALIFICATIONS:
Education/Certification
High school diploma or GED
Special Knowledge/Skills
Proficient typing, word processing, and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases,
and do word processing
Knowledge of basic accounting principles
Minimum Experience
Secretarial experience, preferably in public education environment
MAJOR RESPONSIBILITIES AND DUTIES:
Records, Reports, and Correspondence
Prepare written correspondence forms, schedules, or reports using typewriter or
personal computer.
Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and
campus communication as requested, using typewriter or personal computer.
Maintain a daily teacher attendance log and records for substitute teachers.
Monitor and process personnel time records including leave requests and reports.
Compile information and submit to central office.
Maintain a log of visitors to school.
Maintasin school calendar of events.
Schedule meetings and appointmnets and maintain calendar for principal.
Reception and Phones
Assist students, teachers, and parents as needed.
Receive incoming calls, take reliable messages, and route to appropriate staff.
Files
Maintain physical and computerized files including inventory of school and office
supplies, mailing lists, student records, visitor logs, and office communication.
Update handbooks, policy manuals, and other documents as assigned.
Accounting and Inventory
Receive, store, and issue supplies and equipment.
Perform routine bookkeeping tasks including simple arithmetic operations to maintain
campus budget records.
Prepare and make cash deposits for activity account(s). May be responsible for
maintenance of activity checkbook(s) and ledger(s).
Other
Sort, distribute, or deliver mail and other documents.
Administer medication to students, check temperatures, and notify parents of student
illness in nurse' s absence.
Maintain confidentiality.
Attendance is an essential job function.
Perform other duties as assigned by the immediate supervisor.