AP Representative

 SUMMARY:
The Accounts Payable Representative performs the day-to-day processing of Accounts Payable for remittance to vendors.  This is an individual contributor position. 
On-site - 3 to 5 days a week

ESSENTIAL DUTIES AND RESPONSIBILITIES
The Accounts Payable Representative possesses exceptional knowledge of the accounts payable process.  The AP Representative also achieves the highest level of customer service when dealing with vendors and performs all duties related to processing incoming.   In addition, the AP Representative represents Thomas in a professional, knowledgeable and courteous manner at all times and supports the Accounts Payable Team Lead, Supervisor & Director, Cash Management.  Essential duties include:

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Codes and enters Stock Invoices.
• Provides superior customer service both internally & externally.
• Develops and maintains strong rapport with external vendors by ensuring timely communication and proactively addressing and resolving issues.
• Corresponds with various departments to resolve invoice issues.
• Performs regular vendor statement reconciliations to identify discrepancies and ensure all outstanding items are accurately recorded and resolved.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Provides backup support, as needed, in organizing and maintaining Accounts Payable records to ensure accuracy and accessibility of documentation.
• Performing other duties as assigned or required.

SUPERVISORY RESPONSIBILITIES

This position does not have any supervisory responsibilities.SKILLS/REQUIREMENTS:

• High school diploma, GED, or equivalent required
• Bachelor’s degree in accounting, finance, or related field a plus
• Previous accounts payable experience preferred
• Proficiency in Microsoft Office [Outlook, Word, Excel] required
• Some knowledge of ERP systems preferred
• Must be eager to learn additional Accounts Payable processes and take on additional tasks, as needed
• Highly organized and exceptional data entry skills required
• Must be able to work in a fast-paced environment and process many invoices with minimal errors
• Must be able to utilize critical thinking skills to effectively resolve issues

PHYSICAL DEMANDS-the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position frequently requires sitting, finger dexterity, talking, hearing and visual acuity.  It occasionally requires standing, walking and reaching.  It rarely requires lifting (average weight 20#). 

MENTAL DEMANDS

• Must be able to manage multiple projects and tasks and meet frequent deadlines
• Must be flexible and adapt to process changes quickly
• Must pay close attention to detail
• This position has a predictable work schedule
• This position has a moderate level of decision-making ability
• This position works closely with others
• Must be willing to ask questions and ask for help

WORKING CONDITIONS-the work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position has no exposure to environmental conditions such as chemicals, or extreme weather conditions.