AP Specialist

• Month-End Closing & Reporting: Assist in A/P closing activities, including accruals, reconciliation of accounts payable aging reports, and financial reporting for manufacturing expenses
• Supplier Relationship Management: Communicate with vendors regarding payment status, discrepancies, and resolution of outstanding invoices
• Process Improvement & Automation: Support continuous improvement initiatives in A/P processes, including automation efforts to enhance efficiency and reduce manual workload.
• Invoice Processing & Matching: Process vendor invoices, ensuring three-way matching with purchase orders (POs) and receiving reports for raw materials, equipment, and other manufacturing-related expenses
• Vendor Payments & Reconciliation: Ensure timely payments to suppliers, reconcile vendor accounts, and resolve discrepancies related to price variances, quantity mismatches, or defective materials
• Cost Allocation & Expense Coding: Properly allocate costs to the appropriate departments, projects, or cost centers, ensuring accuracy in financial reporting
• Vendor Accounts Maintenance: Verify W-9 and tax-related documentation; Initiate address updates as needed
• Payment Runs: Prepare and process weekly payment runs (ACH, wire transfers, and checks)
• Initiate ACH and wire payments, as well as issue checks, which include generating EFT files for ACH payment runs
• Send ACH and wire remittance advice via Power Automate or BC
• Review the Aged Payables Report to ensure there are no past-due invoices

Requirements:

• Education: Associate's degree in Accounting, Finance, Business Administration, or a related field (preferred)
• Experience: 2+ years of accounts payable experience or similar jobs, preferably in a manufacturing or industrial environment
• ERP Systems Proficiency and Technical Skills: Strong computer skills and ERP systems knowledge (see Computer Skills section)
• Analytical & Problem-Solving Skills: Ability to analyze financial transactions, resolve discrepancies, and ensure cost-effective payment solutions
• Attention to Detail: Strong ability to handle high-volume transactions with accuracy
• Communication & Teamwork: Excellent interpersonal skills to work effectively with suppliers, finance teams, and manufacturing operations
• Knowledge of Manufacturing Processes: Familiarity with production cycles, inventory management, and procurement best practices is an advantage

• Microsoft Office - Excel, Word, Outlook, PowerPoint, Copilot
• ERP and A/P Systems Experience - Microsoft Dynamics 365 Business Central, Epicor, SAP, Sage, Oracle, or QuickBooks, particularly for manufacturing A/P processes
• Adobe Acrobat Pro
• OneStream or similar financial reporting tool (preferred but not required)
• Microsoft Power BI or similar Business Intelligence tool (preferred but not required)
• Concur or similar travel expenses reporting tool (preferred but not required)