AP Specialist

The Accounts Payable Specialist plays a key role in our fast-paced, high-volume Accounts Payable department and is responsible for processing accurate, timely payables across multiple locations. This position works closely with other AP Specialists, property teams, Purchasing, Warehouse team members, and leadership to ensure adherence to company policies, effective workflow, and exceptional internal customer service. The ideal candidate is a team player, detail-oriented, adaptable, and comfortable working in a technology driven AP environment.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Process invoices daily, ensuring accurate coding, approvals, and compliance with purchasing and receiving policies.
• Review vendor statements when necessary and identify/resolve discrepancies and past-due items.
• Match purchase orders, receivers, and invoices via the 3 way match process and investigating discrepancies and collaborating with Purchasing, Receiving, and department managers.
• Verify accuracy of GL accounts, departments, and invoice details prior to posting.
• Maintain clean and timely invoice workflow in AP automation systems and ERP platforms.
• Prepare payment runs, on-demand checks, and ACH batches as needed.
• Support month-end closing tasks, including accruals preparation and invoice postings.
• Maintain and update vendor master data, ensuring compliance with internal controls and required documentation.
• Assist with annual 1099 processing.
• Actively support AP automation initiatives, technology implementations, and system integrations.
• Attend required training, adopt new systems, and provide feedback to help improve workflows and strengthen AP operations.
• Maximize productivity, identify problem areas, and assist in finding and implementing solutions.
• Attend meetings/training as required by management.
• Perform other duties as requested by management.

QUALIFICATIONS

• High school diploma or GED required; Associates degree in Accounting, Finance, or Business preferred.
• Minimum 1-2 years accounts payable or general accounting experience in a high-volume environment preferred.
• Strong understanding of purchase orders, receiving processes, and invoice workflows.
• Proficiency with AP automation systems and ERP systems (e.g., Great Plains, Oracle, Ottimate) preferred.
• Excellent attention to detail and organizational skills.
• Ability to meet deadlines while managing competing priorities.
• Strong communication and customer service skills.
• Ability to work collaboratively within a shared services team environment.