AP Specialist

IMCS Group Inc

Oakland, CA

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JOB DETAILS

SKILLS

Accounting, Accounts Payable, Administrative Skills, Billing, Communication Skills, Detail Oriented, English Language, Financial Control, Fund Accounting, Internet Technology, Microsoft Office, Microsoft Outlook, Multicultural, Nonprofit, Organizational Skills, Presentation/Verbal Skills, Reconciliation, Time Management, Writing Skills

LOCATION

Oakland, CA

POSTED

30+ days ago

Description
=========
This role supports the Accounting Department by performing all duties related to Accounts Payable. The person in this role will also be responsible for reconciliations, assisting with audit preparation, and administrative tasks. This position works under the supervision of the Accounting Manager and the Controller.
" Code and enter invoices on a timely basis into Workday
" Reach out to the SMU Community for clarification on coding of invoices
" Reach out to vendors/suppliers for statement of accounts, issues with invoices, and billing discrepancies
" Manage the AP Inbox in Outlook, professionally and with courtesy, respond to vendor and SMU Community inquiries
" Review the AP aging on a weekly basis, ensuring past-due balances are scheduled for payment
" Perform special projects as assigned
" Print and mail 1099 s and 1096 s on an annual basis
" Must have Workday experience, multi-fund accounting experience/knowledge, and non-profit experience
**THIS ASSIGNMENT IS HYBRID**
The candidate is meant to be onsite 2-3 days a week. Please ensure all submissions are local enough to the Oakland office to participate in a hybrid schedule for this role.

Skills
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" At least five to seven years of Accounts Payable (full-cycle) or general accounting experience required.
" Must have excellent and effective written and verbal communication skills to work with all levels of the University - Required.
" Ability to work well both independently and with others and respond sensitively to clients, staff, and volunteers - Required.
" Familiarity and high comfort level with web-based technology and proficiency in Microsoft Office software are required.
" Comprehensive understanding of accounting procedures, experience and demonstrated abilities for working in a fast paced, multi-cultural setting. Strong organizational skills, accurate, and detail-oriented.
" Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.
Required
ACCOUNTS PAYABLE
GENERAL ACCOUNTING
WORKDAY
MULTI-FUND ACCOUNTING
NON-PROFIT EXPERIENCE

Additional
COMMISSION CALCULATION
PROPORTION CALCULATION
PERCENTAGE CALCULATION
TEAMWORK
CLIENT SENSITIVITY
STAFF SENSITIVITY
VOLUNTEER SENSITIVITY
WEB-BASED TECHNOLOGY
MICROSOFT OFFICE
ORGANIZATIONAL SKILLS
ACCURACY
DETAIL ORIENTATION
DISCOUNT CALCULATION
INTEREST CALCULATION
WRITTEN COMMUNICATION
VERBAL COMMUNICATION
INDEPENDENT WORK

Education
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Graduation from an accredited college or university with a bachelor's degree in accounting or equivalent experience - Strongly Preferred.

Languages
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English( Speak, Read, Write )

Minimum Degree Required
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Bachelor's Degree

About the Company

IMCS Group Inc

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