AP Specialist (Part-Time)

Position Summary

Seeking a detail-oriented and highly organized Accounts Payable Clerk / Specialist to join our Finance team. This role is responsible for supporting the full accounts payable process, ensuring vendor invoices are processed accurately, coded correctly, and paid in accordance with company policies and deadlines. The ideal candidate will possess strong Accounts Payable and Excel skills, good communication, and excellent attention to detail. Experience with Microsoft Dynamics 365 is a plus. This position requires a proactive team player who is competent and communicative and can effectively manage multiple priorities while maintaining accuracy.

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Essential Duties and Responsibilities

Accounts Payable Processing

• Review, verify, and process vendor invoices accurately and timely.
• Assign proper general ledger account coding and cost center allocations to invoices.
• Ensure invoices are approved in accordance with company policies and authorization requirements.
• Match invoices with purchase orders, receipts, and supporting documentation.
• Research and resolve invoice discrepancies and payment issues.
• Prepare and maintain AP records and supporting documentation for audit purposes.

Invoice Organization & Document Management

• Organize, maintain, and archive electronic and physical invoice files.
• Ensure all invoices and supporting documents are accurately filed and readily accessible.
• Maintain compliance with document retention policies and internal controls.

Vendor Support

• Respond promptly and professionally to vendor inquiries regarding invoice status and payments.
• Assist with vendor onboarding, including collection and validation of required tax documentation.

Excel

• Utilize Microsoft Excel to create, update, and analyze accounts payable spreadsheets and reports.

ERP System Management

• Process transactions and maintain vendor records within Microsoft Dynamics 365.
• Support continuous improvement initiatives related to AP workflows and system efficiencies.

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Qualifications (Required)

• High school diploma or equivalent required
• Associate's degree or Higher preferred
• 1-5+ years of Accounts Payable, Accounting Clerk, or related accounting experience.
• Strong understanding of accounts payable processes and accounting principles.
• Strong proficiency in Microsoft Excel, including: Pivot Tables, VLOOKUP/XLOOKUP, Basic formulas, Spreadsheet
• Competent and great communication skills
• Excellent organizational skills and attention to detail.

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Plus (Nice to Have)

• Experience with Microsoft Dynamics 365 or Bizcentral, or Dynamics 365 ERP systems.
• Experience in hospitality, entertainment, sports, venue management, food & beverage, or event-based industries.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.