AP Specialist

Job Purpose 

The Accounts Payable Specialist reports to the Accounts Payable Supervisor and will provide direct support for processing various types of accounts payable transactions with a high level of accuracy.   

Responsibilities 

• Perform the day to day processing of accounts payable invoices to ensure that transactions are processed accurately and that vendors are paid timely.  

• Enter invoices for a specific set of entities.  

• Provide customer service for specific entities.  

• Receive and reconcile invoices to purchase orders.  

• Obtain appropriate approval for payment of invoices received that do not have a purchase order number.  

• Ensure transactions comply with financial policies and procedures.  

• Responsible for the accurate coding and timely processing of invoices, including imports from other programs.  

• Manage the departmental mailbox  

• Investigate and resolve all discrepancies associated with the processing of invoices.  

• Ensure all vendor invoices are scanned and saved with appropriate naming convention for posting by the Corporate AP Manager.  

• Responsible for vendor correspondence.  

• Reconcile vendor statements and resolve discrepancies.  

• Other tasks as assigned.  

Required Qualifications 

• At least 2 years relevant experience in Accounts Payable.  

• Meticulous and self-motivated individual with good interpersonal skills.  

• Ability to meet tight deadlines and manage high volume transactions.  

• Excellent written and verbal communication skills.  

• Ability to multi-task.  

• Open to change and willing to learn new skills.  

• Ability to follow up on pending issues.  

• Analytical and problem-solving skills.  

• Attention to detail and high level of accuracy.  

• Demonstrated ability to plan and organize your own work activities, manage time efficiently and follow policies and procedures.  

• Motivated self-starter.  

• Computer skills including the ability to operate computerized accounting and Microsoft Office programs.  

• Ability to maintain confidentiality concerning financial data.  

• Demonstrated ability to work cooperatively with all levels of staff.