AP Specialist

Insero Talent Solutions is recruiting an Accounts Payable Specialist for a manufacturing company in Rochester, NY.

JOB SUMMARY:

This role focuses on processing and verifying the accuracy of information and ensuring compliance with internal and external regulations for Accounts Payable transactions. This position will process high volumes of transactions. This includes receiving and posting invoices, resolving discrepancies and maintaining records. The ability to effectively communicate and interact with staff throughout the site is critical. This position requires analytical and problem solving abilities with a high level of attention to detail.

ESSENTIAL DUTIES / RESPONSIBILITIES:

Process Invoices & Reconciliation (75%)

· Works with Purchasing to ensure that all vendors are entered into the system and that all information is complete.

· Ensures that all vendor invoices, vouchers, expense reports, and check requests have proper documentation and approval.

· Enters invoices/vouchers, check requests, and credit and debit memos into system.

· Verifies tax status of vendors.

· Reviews documents for compliance with company policies and procedures.

· Monitors invoices for adherence to Sales & Use tax laws.

· Initiates weekly payment run and wire transfers. Voids payments as needed.

· Performs a month-end accrual process for invoices that have not yet been entered into the system.

· Follows up on unusual items on A/P sub-ledger: i.e. credit memos, vendors on hold, credit balances and uncashed A/P checks.

· Performs month-end reporting as requested by the business.

· Research finance department invoice issues as needed.

· Maintains invoice copies and support files in accordance with Finance Department policies.

· Monthly GRNI review and clean up.

Reporting & Expense Management (10%) 

· Posts monthly Amazon activity. Acts as administrator corporate Amazon account.

· Administrates Amazon Tool.

· Provides Payables Cash Flow forecast for current period.

Vendors & Internal Customers Receive Accurate/Timely Information (10%)

· Works with vendors and internal customers to resolve late/missing payments, incomplete documentation, questionable signatures and communications, etc.

· Reviews vendor statements and follows-up on outstanding invoices.

· Timely processing of PO Requests

Sales & Use Tax Compliance (5%)

· Provides monthly data to Treasury for sales & use tax

· Works with auditors in obtaining information and records necessary to respond to any questions.

· Conducts tax research to ensure compliance with tax requirements.

· Reviews vendor invoices to identify tax implications. Reaches out to vendor for corrections as needed.

REQUIRED EDUCATION:

· Associate’s Degree required; Bachelor’s Degree preferred.

· Advanced industry experience in a manufacturing environment may be considered in lieu of degree

QUALIFICATIONS/EXPERIENCE:

· Three to five years experience in Accounts Payables.

· Experience working for a manufacturing company desired

· Experience with Sales & Use tax preferred.

SPECIFIC SKILLS:

Other Computer Skills:

· ERP experience is highly desired