AP Specialist

Duties and Responsibilities: 

• The lead for all reception duties including greeting guests, answering phones, handling incoming and outgoing mail, receiving, organizing the office and conference room for cleanliness, present-ability and order
  
• Managing office supplies inventory to ensure it never runs out
  
• Heavy QuickBooks Online use to process vendor invoices on regular basis
  
• Match invoices to required supporting documentation, file documents as necessary
  
• Ensure invoices are properly approved and coded to correct accounts
  
• Producing a weekly check run report to determine what bill will be paid
  
• Cut checks once approved to pay and mail out checks
  
• File weekly A/P packages (check stub, invoice, PO and other supporting documentation) 
  
• Ensure compliance with company accounting policies 
  
• Collection calls
  
• Set up customers in QuickBooks
  
• Send Insurance certificates
  
• Collect and record credit card receipts